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The Professional Business Letter is a fundamental document in Pakistani business communications, essential for formal correspondence between companies, organizations, and individuals. It serves multiple purposes including business proposals, inquiries, responses, confirmations, and official notifications. The document must comply with Pakistani commercial law, particularly the Companies Act 2017 for corporate correspondence, and the Electronic Transactions Ordinance 2002 when transmitted digitally. Professional Business Letters require specific formatting, including company details, proper letterhead, and appropriate signatory information. They are commonly used in situations requiring formal documentation of business communication, maintaining professional relationships, or creating records of important business matters. The document's format and content should reflect local business customs while maintaining international business correspondence standards.

1. Letterhead: Company name, logo, address, contact information, and registration details if applicable

2. Date: Current date in standard format (DD/MM/YYYY in Pakistan)

3. Reference Number: Internal reference number for tracking and filing purposes

4. Recipient Details: Full name, title, company name, and complete address of the recipient

5. Subject Line: Clear, concise description of the letter's purpose

6. Salutation: Formal greeting using appropriate title and name

7. Main Content: Clear statement of purpose, relevant details, and specific requests or information

8. Closing: Professional closing phrase followed by sender's details

9. Signature Block: Name, title, company position of the sender with space for signature