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A Stock Confirmation Letter is a crucial document in Pakistani corporate practice, typically issued when shareholders need official verification of their shareholding status. The document is commonly required for various purposes, such as securing loans against shares, proving ownership in legal proceedings, or completing share transfers. Governed by the Companies Act 2017 and various SECP regulations, it must contain specific details including share quantities, distinctive numbers, folio references, and current status of the shares. The letter carries significant legal weight and must be signed by authorized company officials, usually the Company Secretary or a designated officer. It's particularly important in the context of listed companies and is often requested by financial institutions, regulatory bodies, or the shareholders themselves for various corporate and personal purposes.

1. Letter Header: Company letterhead, date, and reference number

2. Addressee Details: Full name and address of the shareholder

3. Subject Line: Clear indication that this is a Stock Confirmation Letter

4. Opening Paragraph: Reference to any relevant application or request for confirmation

5. Shareholding Details: Specific details of shares held, including number of shares, class of shares, distinctive numbers, and folio number

6. Value Statement: Statement of the nominal and paid-up value of the shares

7. Confirmation Statement: Clear statement confirming the shareholding status as of a specific date

8. Closing: Standard closing, authorized signatory details

9. Authentication: Company seal and authorized signatures