The Authorization Letter To Collect Documents is a crucial legal instrument in Saudi Arabia used when an individual or organization needs to delegate the authority to collect important documents to another party. This document type is particularly relevant in situations where the principal party cannot personally collect documents from government departments, educational institutions, or other organizations. The letter must be drafted in accordance with Saudi civil law and Sharia principles, including clear identification of all parties, specific scope of authorization, and temporal limitations. It requires proper authentication and may need to be notarized depending on the nature of documents being collected. The authorization letter serves as official evidence of delegation and is widely recognized by Saudi government departments, educational institutions, and private sector organizations.
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1. Date and Place: Current date and place of execution of the authorization letter
2. Authorizer Details: Full legal name, ID/Iqama number, contact details, and address of the person giving authorization
3. Authorized Person Details: Full legal name, ID/Iqama number, contact details, and address of the person being authorized
4. Purpose of Authorization: Clear statement of the specific purpose - collection of documents, including which documents are to be collected and from where
5. Scope of Authority: Detailed description of what actions the authorized person can take, including signing receipts, providing undertakings, etc.
6. Duration of Authorization: Specific period for which the authorization is valid
7. Declaration of Sound Mind: Statement confirming the authorizer is of sound mind and giving the authorization of their own free will
8. Signature Block: Space for signatures of authorizer, authorized person, and witnesses if required
1. Special Instructions: Any specific instructions or limitations on how the documents should be handled or processed
2. Alternative Authorization: Authorization for an alternative person in case the primary authorized person is unavailable
3. Document List: Detailed list of specific documents to be collected, used when multiple documents are involved
4. Language Declaration: Statement about the language of the letter and any translations, particularly relevant if the letter needs to be used in non-Arabic contexts
5. Revocation Clause: Specific conditions under which the authorization can be revoked before its expiry
1. Copy of Authorizer's ID: Authenticated copy of the authorizer's national ID or Iqama
2. Copy of Authorized Person's ID: Authenticated copy of the authorized person's national ID or Iqama
3. List of Documents: Detailed schedule listing all documents to be collected, including reference numbers and issuing authorities
4. Authentication Certificates: Any required authentication or notarization certificates
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Legal Services
Government Services
Education
Healthcare
Banking and Finance
Real Estate
Construction
Manufacturing
Import/Export
Professional Services
Transportation
Telecommunications
Relevant Teams
Legal
Administration
Human Resources
Compliance
Government Relations
Operations
Document Control
Corporate Secretariat
Procurement
Executive Office
Relevant Roles
Legal Counsel
Administrative Manager
HR Manager
Company Secretary
Compliance Officer
Document Controller
Office Manager
Government Relations Manager
Public Relations Officer
Operations Manager
Executive Assistant
Legal Administrator
Business Development Manager
Procurement Manager
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