The End of Contract Notice to Employer is a critical document required under Saudi Arabian employment law when an employee decides to terminate their employment contract. It serves as the formal initiation of the employment termination process and must comply with the notice period requirements specified in the Saudi Labor Law (Royal Decree No. M/51). This document is essential for protecting both employer and employee rights, ensuring proper documentation of the termination process, and facilitating the smooth transition of responsibilities. It triggers various administrative processes including final settlement calculations, end-of-service benefits computation, and handover procedures. The notice must be submitted in writing and typically includes specific dates, acknowledgment of notice period requirements, and references to relevant contractual terms. For expatriate employees, this document may also have implications for residence permit (Iqama) status and sponsorship transfer procedures.
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1. Employee Details: Full name, employee ID, position, and department of the employee giving notice
2. Employer Details: Company name, address, and relevant contact information
3. Date: Current date and reference number if applicable
4. Subject Line: Clear indication that this is an End of Contract Notice
5. Formal Notice Statement: Clear statement declaring the intention to end employment contract
6. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements
7. Reference to Contract: Reference to original employment contract date and terms
8. Request for Entitlements: Statement requesting calculation and payment of all legal entitlements
9. Handover Statement: Commitment to complete handover of work responsibilities and company property
10. Signature Block: Employee's signature, name, and date
1. Reason for Termination: Optional section to state the reason for contract termination, if employee wishes to disclose
2. Appreciation Note: Optional expression of gratitude for the employment opportunity, recommended for maintaining professional relationships
3. Future Contact Details: Optional section providing future contact information for final settlement communications
4. Early Release Request: Optional request for reducing the notice period, if applicable
5. Visa/Sponsorship Transfer: Optional section for expatriate employees requiring sponsorship transfer
1. Employment Contract Copy: Copy of the original employment contract for reference
2. Service Certificate Request: Form requesting the issuance of service certificate as per Saudi Labor Law
3. Asset Checklist: List of company assets to be returned before last working day
4. End of Service Calculation Sheet: Template for calculating end of service benefits and final settlement
5. Handover Document Template: Standard template for documenting the handover of responsibilities and ongoing projects
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Construction and Engineering
Oil and Gas
Manufacturing
Retail and Consumer Goods
Healthcare
Education
Technology and IT
Telecommunications
Professional Services
Hospitality and Tourism
Government and Public Sector
Transportation and Logistics
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Administration
Customer Service
Research and Development
Production
Quality Assurance
Business Development
Corporate Communications
Facilities Management
Relevant Roles
Chief Executive Officer
General Manager
Department Manager
Project Manager
Software Engineer
Accountant
HR Specialist
Sales Representative
Marketing Coordinator
Administrative Assistant
Operations Manager
Technical Specialist
Research Analyst
Customer Service Representative
Business Development Manager
Financial Analyst
Legal Counsel
Production Supervisor
Quality Control Inspector
Executive Assistant
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