The Intent To Award Letter is a crucial document in Saudi Arabian procurement processes, used after the evaluation of bids but before the final contract award. It serves as an official communication to the successful bidder, indicating their selection while specifying any remaining requirements or conditions that must be fulfilled. The document must align with Saudi Arabia's Government Tenders and Procurement Law (GTPL) and its Implementing Regulations, especially in public sector procurement. It typically includes essential details such as the project scope, contract value, key conditions, and next steps in the procurement process. The Intent To Award Letter also triggers important procedural timeframes, including any applicable stand-still periods for bid protests, and may be required for internal approval processes and documentation requirements.
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1. Letter Date and Reference Number: Official date of the letter and unique reference number for tracking purposes
2. Recipient Details: Full legal name and address of the successful bidder
3. Project/Contract Identification: Clear identification of the tender or procurement process, including tender reference numbers and project title
4. Award Decision Statement: Clear statement of intent to award the contract, subject to final conditions
5. Scope Overview: Brief description of the awarded work/services/supplies
6. Contract Value: Statement of the accepted bid amount and any applicable taxes
7. Key Conditions: List of critical conditions that must be met before final contract award
8. Next Steps: Clear outline of the process moving forward, including timeframes and required actions
9. Authorized Signature Block: Official signature section with name and title of authorized representative
1. Local Content Requirements: Section detailing local content obligations under Saudi Vision 2030, used when the contract falls under local content requirements
2. Bid Bond Release: Information about the release of bid security, included when a bid bond was required for the tender
3. Performance Security Requirements: Details of required performance security, included for contracts above certain value thresholds
4. Zakat and Tax Compliance: Requirements for tax compliance certificates, included for high-value contracts or when dealing with new suppliers
5. Stand-still Period Notice: Information about the mandatory waiting period for objections, included in public tenders subject to GTPL
6. GOSI Requirements: Details of required GOSI (social insurance) compliance, included when relevant to the contract type
1. Scope of Work Summary: Brief summary of the awarded scope of work or services
2. Key Commercial Terms: Summary of main commercial terms from the accepted bid
3. Required Documentation List: Checklist of documents required from the successful bidder before contract signature
4. Timeline Overview: Key dates and milestones for contract finalization
Relevant legal definitions
Clauses
Relevant Industries
Oil & Gas
Construction
Infrastructure
Healthcare
Education
Defense
Technology
Transportation
Manufacturing
Utilities
Mining
Telecommunications
Real Estate Development
Financial Services
Public Services
Relevant Teams
Procurement
Legal
Commercial
Finance
Project Management
Supply Chain
Compliance
Risk Management
Technical
Operations
Business Development
Executive Management
Relevant Roles
Procurement Manager
Contracts Manager
Legal Counsel
Project Manager
Commercial Director
Chief Financial Officer
Tender Committee Chairman
Supply Chain Director
Procurement Officer
Bid Manager
Compliance Officer
General Counsel
Technical Director
Chief Executive Officer
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