The Car Donation Acknowledgement Letter emerged from the need to properly document vehicle donations for tax purposes in the United States. Following the American Jobs Creation Act of 2004, which implemented stricter documentation requirements for vehicle donations, this document became essential for both donors and charitable organizations. The letter must include specific information required by the IRS, such as the vehicle's description, fair market value or sale price, and the organization's tax-exempt status. It serves multiple purposes: providing donors with necessary documentation for tax deductions, helping organizations maintain compliance with federal regulations, and creating a clear record of the transaction. The letter must be provided to donors within 30 days of the donation or subsequent sale, depending on how the organization handles the vehicle.
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1. Date and Address Block: Current date and donor's complete contact information
2. Donation Acknowledgement: Explicit statement acknowledging receipt of vehicle donation
3. Vehicle Description: Detailed description including make, model, year, VIN, mileage, and condition
4. Fair Market Value: Statement of vehicle's fair market value or actual sale price
5. Tax Deduction Language: IRS-required language regarding tax deduction eligibility
6. Organization Information: Charity's name, EIN, and 501(c)(3) status confirmation
1. Goods/Services Provided: Description of any goods or services provided in exchange for donation, if applicable
2. Intended Use Statement: Statement of how organization plans to use vehicle, if not being sold
3. Sale Price Information: If vehicle has been sold, include actual sale price information
1. IRS Form 1098-C: Required for vehicles valued over $500
2. Vehicle Title Transfer Documentation: Copies of title transfer paperwork
3. Vehicle Condition Report: Detailed assessment of vehicle condition at time of donation
4. Fair Market Value Documentation: Supporting documentation for claimed fair market value
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