The Company Reference Letter is a crucial document in U.S. employment practices, used when an employee requires formal verification of their employment history and professional standing. This document typically includes verified information about employment dates, positions held, and may include performance details when permitted by company policy. The letter must carefully balance providing useful information while complying with relevant state and federal regulations regarding employment references. Company Reference Letters are particularly important in professional transitions and must be drafted to avoid potential legal issues related to defamation, privacy, or discrimination.
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1. Letter Date: Current date formatted according to business standards
2. Recipient Information: Name and address of the person/organization requesting the reference
3. Subject Line: Clear indication that this is a reference letter for [Employee Name]
4. Employment Verification: Confirmation of employment dates and position(s) held
5. Professional Conduct: Factual statement about the employee's general conduct and reliability
6. Signature Block: Writer's name, title, and contact information
1. Performance Overview: Brief description of key achievements and competencies - include when specifically requested and permitted by company policy
2. Reason for Departure: Statement about why the employee left the organization - include when relevant and appropriate to share
3. Rehire Eligibility: Statement about whether the employee is eligible for rehire - include when company policy allows sharing this information
1. Disclaimer Statement: Legal disclaimer about the nature and limitations of the reference
2. Employee Consent Form: Copy of signed consent to provide reference (if applicable)
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