The Non Renewing Lease Letter is a crucial document in property management that provides formal notification of lease termination at the end of its term. It is used when either the landlord or tenant decides not to continue the rental relationship beyond the current lease period. This document must comply with U.S. federal housing laws and state-specific notice requirements, which typically range from 30 to 60 days. The letter serves multiple purposes: it provides legal documentation of the non-renewal decision, outlines important dates and requirements, and helps ensure a smooth transition process for both parties.
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1. Current Lease Information: Reference to existing lease agreement, including dates, property address, and parties involved
2. Non-Renewal Statement: Clear and unambiguous declaration of intent not to renew the lease agreement
3. Termination Date: Specific date when the current lease will end and property must be vacated
4. Move-Out Instructions: Specific requirements and expectations for vacating the property, including property condition and key return
5. Notice Period Statement: Confirmation that this notice meets required timeline per applicable laws and original lease terms
1. Security Deposit Information: Details about the security deposit return process, timeline, and requirements for refund
2. Property Inspection Details: Information about the final inspection process, scheduling, and tenant participation rights
3. Outstanding Payments: Reference to any unpaid rent, utilities, or other charges that need to be settled
1. Move-Out Checklist: Detailed list of tenant responsibilities and cleaning requirements before vacating
2. Property Condition Form: Standard form for documenting the condition of the property at move-out
3. Local Law Notices: Required legal notices or addendums specific to the jurisdiction
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