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Self Termination Letter for the United States

Self Termination Letter Template for United States

A Self Termination Letter is a formal document used in the United States to voluntarily end employment with an organization. It serves as an official record of the employee's intention to resign, including the effective date, notice period, and any transition arrangements. The document must comply with federal labor laws and state-specific requirements regarding notice periods and final compensation.

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Self Termination Letter

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What is a Self Termination Letter?

A Self Termination Letter is essential when an employee decides to voluntarily end their employment relationship. This document, governed by US federal and state employment laws, formally communicates the employee's intention to resign, specifies the last working day, and addresses transition responsibilities. It helps ensure compliance with contractual obligations, maintains professional relationships, and creates a clear record of the employment termination process. The letter typically includes details about notice periods, handover plans, and acknowledgment of ongoing obligations such as confidentiality agreements.

What sections should be included in a Self Termination Letter?

1. Date and Address Block: Current date and recipient's details including company name and address

2. Statement of Resignation: Clear declaration of intent to resign from position

3. Effective Date: Specific date when resignation takes effect

4. Current Role Details: Statement of current position and department

5. Notice Period Confirmation: Confirmation of compliance with required notice period

What sections are optional to include in a Self Termination Letter?

1. Transition Plan: Offer to assist in transition of responsibilities - use when leaving complex role or managing ongoing projects

2. Reason for Departure: Brief explanation of resignation reason - use when maintaining good relationships or when reason is professionally advantageous

3. Gratitude Statement: Expression of appreciation for opportunities - use when leaving on good terms

4. Future Contact Details: Provision of contact information for future correspondence - use when wanting to maintain professional network

What schedules should be included in a Self Termination Letter?

1. Handover Document: Detailed list of ongoing projects and responsibilities

2. Company Property List: Inventory of company items to be returned

3. Benefits Summary: Overview of remaining benefits and entitlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Termination Letter

Cost

Free to use
Clauses














Industries

Fair Labor Standards Act (FLSA): Federal law governing wage, overtime, and employment standards that must be considered in termination timing and final compensation

WARN Act: Worker Adjustment and Retraining Notification Act - federal law requiring advance notification in cases of mass layoffs, though primarily relevant for employer-initiated terminations

ERISA: Employment Retirement Income Security Act governing employee benefits, relevant for understanding benefit continuation and termination implications

State Final Paycheck Laws: State-specific regulations dictating the timing and manner of final paycheck delivery upon employment termination

Vacation/PTO Payout Requirements: State-specific laws governing the requirement to pay out accrued vacation or PTO upon termination

State Notice Requirements: State-specific regulations regarding mandatory notice periods or resignation procedures

Employment Agreement: Individual contract terms that may specify notice periods, resignation procedures, or other termination requirements

Non-Compete Agreement: Contractual restrictions on future employment that remain in effect after termination

Non-Disclosure Agreement: Ongoing confidentiality obligations that survive employment termination

Company Handbook Policies: Internal company rules and procedures governing the resignation process and exit requirements

Exit Interview Requirements: Company-specific procedures for conducting exit interviews and completing termination documentation

Property Return Protocol: Requirements and procedures for returning company property, equipment, and materials upon resignation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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