The Student Termination Letter serves as the official documentation of a student's involuntary separation from an educational institution. This document is utilized when academic performance falls below required standards, disciplinary violations occur, or other institutional policies are breached. The letter must be carefully crafted to ensure compliance with U.S. federal regulations, including FERPA and due process requirements, while clearly communicating the termination decision, its basis, and the student's rights. It provides a legal record of the institution's decision and protects both the institution and student's interests through proper documentation.
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1. Student Identification: Full name, student ID, program/course details, and relevant contact information
2. Effective Date: Clear statement of when the termination takes effect
3. Reason for Termination: Specific grounds for termination including reference to relevant policies or regulations violated
4. Policy Reference: Citation of specific institutional policies, procedures, and regulatory requirements that support the termination
5. Appeal Rights: Detailed information about the student's right to appeal, including deadlines and procedures
1. Financial Implications: Details about refunds, outstanding payments, or financial aid implications when financial matters are involved
2. Re-admission Terms: Conditions and procedures for possible future re-admission, when applicable
3. Academic Record Status: Information about transcript notation and status of completed coursework for academic dismissals
1. Appeal Form: Standard institutional form for initiating the appeals process
2. Academic Record: Current transcript or academic history relevant to the termination decision
3. Supporting Documentation: Evidence, incident reports, or other documentation supporting the termination decision
4. Relevant Policies: Copies of institutional policies and procedures referenced in the termination letter
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