A Termination Letter After Investigation is a crucial document used when ending employment following a formal workplace investigation. It serves as official documentation of the termination decision, protecting both the employer and maintaining compliance with U.S. employment laws. The letter should clearly state the investigation findings, termination basis, and include all necessary information regarding final pay, benefits, and post-employment obligations. This document is particularly important for maintaining proper documentation in case of future legal challenges and ensuring all termination procedures follow applicable federal and state regulations.
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1. Date and Address Block: Formal business letter format with current date and employee's address
2. Clear Statement of Termination: Explicit statement of employment termination and effective date
3. Reason for Termination: Brief, factual summary of investigation findings leading to termination
4. Final Pay Information: Details about final paycheck, benefits, and accrued vacation time
5. Company Property Return: Instructions for returning company property
1. Severance Details: Terms of any severance package offered, when company policy or agreement provides for severance
2. Non-Compete Reminder: Reminder of ongoing obligations under existing agreements, when employee has signed such agreements
3. Reference Policy: Company's policy on providing references, when company has specific reference policies
1. Benefits Summary: Details of benefit continuation or termination
2. Final Paycheck Calculation: Breakdown of final payment including any deductions
3. Company Property Checklist: List of company items to be returned
4. COBRA Notice: Required information about continuing health benefits
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