The Voluntary Termination Letter is a crucial document used when an employee decides to end their employment relationship of their own accord. It provides written documentation of the resignation decision, protecting both the employee and employer's interests under U.S. employment law. This document typically includes the resignation date, last working day, transition plans, and acknowledgment of ongoing obligations. It serves as a permanent record of the voluntary nature of the separation and helps ensure compliance with notice periods and other contractual obligations.
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1. Date and Addressing Information: Current date and recipient's details including name, title, and company information
2. Statement of Resignation: Clear and unambiguous statement expressing voluntary intent to resign from position
3. Last Working Day: Specific date marking the final day of employment and notice period details
4. Gratitude Statement: Professional acknowledgment of opportunities and positive experiences during employment
5. Signature Block: Full name, current position, and signature of the resigning employee
1. Transition Plan: Details of knowledge transfer, handover process, and assistance offered during transition period
2. Reason for Departure: Brief, professional explanation of resignation reasons if appropriate
3. Future Contact Information: Personal contact details for future correspondence and professional networking
1. Company Property Checklist: Itemized list of company assets and materials to be returned before departure
2. Outstanding Projects Status Report: Summary of ongoing projects, their current status, and handover notes
3. Benefits Summary: Overview of post-employment benefits, continuation options, and important deadlines
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