The Volunteer Waiver Form is an essential legal document used by organizations in the United States that engage volunteers in their operations. This document serves multiple purposes: it formally establishes the volunteer relationship, protects the organization from potential liability claims, and ensures volunteers understand the nature and risks of their activities. The waiver form must comply with federal legislation such as the Volunteer Protection Act and state-specific liability laws, which vary by jurisdiction. Organizations should implement this document before allowing any volunteer to begin their service, and it should be reviewed regularly to ensure compliance with current laws. The form typically includes sections on liability release, assumption of risk, medical authorization, and may include additional elements based on specific volunteer activities or organizational needs.
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1. Parties: Identification of the organization and the volunteer, including full legal names and contact information
2. Background: Brief context about the organization, its mission, and the nature of volunteer activities
3. Definitions: Key terms used throughout the document defined for clarity
4. Volunteer Acknowledgment: Statement confirming voluntary participation and understanding of unpaid nature of work
5. Description of Volunteer Activities: General outline of the types of activities the volunteer may be asked to perform
6. Assumption of Risk: Explicit acknowledgment of risks associated with volunteer activities
7. Waiver and Release: Legal language releasing the organization from liability for injuries or damages
8. Medical Treatment Authorization: Permission to seek emergency medical treatment if needed
9. Photo and Media Release: Permission to use volunteer's image in organizational materials
10. Governing Law: Specification of jurisdiction and applicable laws
11. Signature Block: Space for signatures, dates, and witness information if required
1. Parental Consent: Required when volunteer is a minor, including additional permissions and acknowledgments from parent/guardian
2. Confidentiality Agreement: Required when volunteer may have access to sensitive information
3. Insurance Coverage: Details of any insurance coverage provided to volunteers, if applicable
4. Code of Conduct: Specific behavioral expectations and grounds for termination of volunteer relationship
5. Vehicle Use: Required when volunteer activities involve driving or operating vehicles
6. Intellectual Property Rights: Required when volunteer work may involve creation of content or materials
7. Background Check Authorization: Required for organizations that conduct background checks on volunteers
8. COVID-19 or Health Safety Protocols: Specific health and safety requirements during public health emergencies
1. Schedule A - Specific Activities Description: Detailed list of specific volunteer activities and associated risks
2. Schedule B - Emergency Contact Information: Volunteer's emergency contacts and relevant medical information
3. Schedule C - Organization Policies: Referenced policies and procedures relevant to volunteer activities
4. Appendix 1 - Safety Guidelines: Specific safety protocols and procedures for volunteer activities
5. Appendix 2 - Insurance Information: Details of insurance coverage and claim procedures if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Healthcare
Education
Social Services
Environmental
Arts and Culture
Sports and Recreation
Religious Organizations
Community Services
Disaster Relief
Animal Welfare
Youth Services
Senior Services
Public Sector
Event Management
Relevant Teams
Legal
Human Resources
Operations
Risk Management
Volunteer Services
Community Outreach
Program Management
Compliance
Administration
Relevant Roles
Volunteer Coordinator
Program Director
Executive Director
Risk Manager
Legal Counsel
Human Resources Manager
Operations Manager
Community Outreach Coordinator
Event Manager
Volunteer Services Manager
Program Administrator
Safety Officer
Compliance Officer
Development Director
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