The Architecture Letter of Intent serves as a crucial preliminary document in South African construction projects, bridging the gap between initial discussions and formal architectural service agreements. It is typically used when parties have reached a general understanding but need time to finalize detailed terms while wanting to establish basic commitments and project parameters. The document aligns with South African legal requirements and SACAP guidelines, providing a framework for the intended professional relationship while protecting both parties' interests. This Letter of Intent includes essential elements such as project scope, preliminary fee structures, timelines, and basic terms, while maintaining flexibility for future detailed negotiations. It's particularly valuable in complex projects where immediate formal engagement isn't practical but where parties need to document their intentions and basic understanding.
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1. Letter Header and Date: Professional letterhead including architect's practice details, SACAP registration number, and date
2. Parties: Full identification of both the architectural practice and the client, including registration numbers and contact details
3. Project Information: Basic details of the proposed project including location, nature of development, and preliminary scope
4. Scope of Services: Outline of architectural services intended to be provided, based on SACAP work stages
5. Fee Structure: Preliminary fee calculation method and estimated fee range, subject to final agreement
6. Duration and Timeline: Expected project timeline and duration of the LOI validity
7. Terms and Conditions: Basic terms including confidentiality, intellectual property, and termination provisions
8. Next Steps: Clear outline of the process to move from LOI to formal appointment
9. Acceptance: Signature blocks and acceptance declaration for both parties
1. Preliminary Design Concepts: Brief description of initial design concepts if already discussed, used when conceptual discussions have already taken place
2. Project Team: List of key team members and consultants if already identified, included for larger projects
3. Special Requirements: Any specific client requirements or project constraints, included when project has unique characteristics
4. Environmental Considerations: Brief outline of environmental requirements or commitments, included when project has significant environmental aspects
5. Phasing: Description of project phases if applicable, used for complex or multi-phase projects
1. Schedule A - Preliminary Scope Schedule: Basic breakdown of intended architectural services aligned with SACAP work stages
2. Schedule B - Preliminary Fee Calculation: Indicative fee calculation based on estimated project value or time-based rates
3. Schedule C - Project Timeline: Preliminary project program showing key milestones and phases
4. Appendix 1 - Site Information: Basic site details, zoning information, and any known constraints
5. Appendix 2 - Reference Documents: List of any reference documents, previous studies, or relevant correspondence
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Architect
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