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The Copyright Infringement Demand Letter is a critical legal instrument used in South Africa when copyright owners discover unauthorized use of their protected works. This document is typically employed as the first formal step in addressing copyright infringement, before initiating court proceedings. It serves multiple purposes: establishing a formal record of the complaint, detailing the specific nature of the infringement, and providing the infringer an opportunity to cease their activities before legal action is taken. The letter must comply with South African copyright law, particularly the Copyright Act 98 of 1978, and should clearly articulate the rights holder's position while providing sufficient detail about the infringement. It typically includes evidence of copyright ownership, specific instances of infringement, demands for cessation, and may include demands for compensation or destruction of infringing materials. This document is particularly important in the South African legal context as it often serves as a prerequisite for further legal action and demonstrates the rights holder's attempt to resolve the matter amicably before pursuing litigation.

1. Sender Details and Date: Full contact information of the copyright holder or their legal representative

2. Recipient Details: Full details of the alleged infringer, including business name if applicable

3. Subject Line: Clear indication that this is a copyright infringement notice

4. Copyright Ownership Statement: Declaration of ownership or right to enforce the copyright, including registration details if applicable

5. Description of Protected Work: Detailed description of the copyrighted work being infringed

6. Details of Infringement: Specific description of how the work is being infringed, including dates, locations, and manner of infringement

7. Legal Basis: Citation of relevant legislation and legal rights being violated

8. Demands: Clear statement of specific actions required from the recipient, including timeframes

9. Consequences of Non-Compliance: Statement of legal actions that will be taken if demands are not met

10. Closing and Signature: Formal closing, signature block, and attorney details if applicable