The Hire Letter From Employer is a crucial document in South African employment relationships, serving as the initial formal agreement between an employer and a prospective employee. It is typically used when extending a job offer to a new employee or formalizing an employment relationship with an existing employee. The document must comply with South African employment legislation, particularly the Basic Conditions of Employment Act, Labour Relations Act, and Employment Equity Act. It should contain all legally required information about the employment relationship while maintaining a professional and welcoming tone. The letter typically precedes or may serve as the employment contract itself, depending on its comprehensiveness and the employer's practices.
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1. Company Letterhead and Date: Official company letterhead with logo, address, and date of the letter
2. Addressee Details: Employee's full name and address
3. Job Offer Statement: Clear statement offering the position and expressing enthusiasm about the potential employment
4. Position and Duties: Job title, role description, and primary responsibilities
5. Employment Terms: Start date, employment type (permanent/fixed-term), probation period if applicable
6. Compensation: Salary/wages, payment frequency, and payment method
7. Working Hours: Standard working hours, days of work, overtime requirements if applicable
8. Leave Entitlement: Annual leave, sick leave, and other statutory leave provisions
9. Benefits: Standard benefits package including medical aid, pension/provident fund if applicable
10. Notice Period: Required notice period for termination of employment
11. Acceptance Instructions: How to accept the offer and by what deadline
12. Closing: Signature block for employer representative and space for employee acceptance
1. Relocation Package: Details of relocation assistance if the role requires relocation
2. Commission Structure: For sales or commission-based roles, details of commission calculations and terms
3. Restraint of Trade: Non-compete and non-solicitation clauses if required for senior or sensitive positions
4. Remote Work Arrangements: Specific terms for remote or hybrid working arrangements if applicable
5. Performance Bonus: Details of any performance-based bonus schemes
6. Company Vehicle: Terms of company vehicle provision if applicable to the role
7. Overtime Arrangements: Specific overtime requirements and compensation for roles where regular overtime is expected
1. Job Description: Detailed description of the role, responsibilities, and reporting relationships
2. Benefits Schedule: Comprehensive breakdown of all company benefits and applicable terms
3. Company Policies: Key company policies that form part of the employment terms
4. Commission Structure: Detailed commission calculations and terms for sales roles
5. Equipment List: List of company equipment to be provided to the employee
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