The Letter of Termination of Employment is a crucial document in South African employment law that formally communicates the end of an employment relationship. It is used when an employer needs to terminate employment for various reasons, including redundancy, poor performance, misconduct, or end of contract. The document must strictly comply with South African labor legislation, particularly the Labour Relations Act and Basic Conditions of Employment Act, ensuring both substantive and procedural fairness. It should clearly state the termination reason, notice period, final payments, and other relevant details. This letter serves as legal evidence of the termination process and may be required in future legal proceedings or unemployment claims. The format and content may vary depending on the termination circumstances but must always maintain professional tone and legal compliance.
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1. Letter Header: Company letterhead, date, reference number, and address details
2. Recipient Details: Employee's full name, employee number, position, and address
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination with specific end date
5. Notice Period: Specification of notice period as per employment contract and labor law
6. Final Payment Details: Information about final salary, leave pay, and other entitlements
7. Company Property: List of company property to be returned
8. Certificate of Service: Mention of provision of certificate of service as required by law
9. Closing: Professional closing with contact details for queries and signature block
1. Reason for Termination: Required when termination is due to misconduct, poor performance, or operational requirements
2. Severance Package: Include when termination is due to operational requirements/redundancy
3. Appeal Rights: Include when termination is due to misconduct or poor performance
4. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
5. Reference Arrangement: Optional section about providing future references
6. Outplacement Support: Include when company offers career transition assistance
7. Medical Aid/Benefits Continuation: Include when there are specific arrangements for benefits post-termination
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document: List of ongoing projects, passwords, and other work-related information to be handed over
4. Certificate of Service: Official document stating employment period and position held
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