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1. Letter Header: Company letterhead, date, reference number, and addresses of both employer and employee
2. Subject Line: Clear indication that this is a mutual termination of employment agreement
3. Salutation: Professional greeting addressing the employee by name
4. Current Employment Status: Confirmation of current position, employment start date, and reporting structure
5. Mutual Agreement Statement: Clear statement that both parties agree to terminate the employment relationship
6. Termination Date: Specific date when employment will end
7. Final Payment Details: Breakdown of final salary, leave pay, and any other payments due
8. Company Property: List of company property to be returned and deadline for return
9. Acknowledgment of Obligations: Statement regarding confidentiality and any post-employment obligations
10. Full and Final Settlement: Confirmation that this represents full and final settlement of all claims
11. Signatures: Space for both parties to sign and date the letter
1. Reference Letter Provision: Include when agreed to provide a reference letter
2. Garden Leave: Include if employee will be on garden leave during notice period
3. Benefits Continuation: Include if any benefits will continue post-termination
4. Non-Compete Reminder: Include if original employment contract contained non-compete clauses
5. Outplacement Support: Include if company is providing career transition assistance
6. Medical Aid Continuation: Include details about medical aid if applicable post-termination
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, bonuses, and deductions
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Benefits Summary: Summary of benefit terminations and continuation options if applicable
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Mining
Agriculture
Construction
Professional Services
Telecommunications
Tourism and Hospitality
Transport and Logistics
Energy
Public Sector
Non-Profit Organizations
Media and Entertainment
Real Estate
Human Resources
Legal
Finance
Operations
Administration
Management
Compliance
Employee Relations
Payroll
Risk Management
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Middle Manager
Supervisor
Team Leader
Professional Staff
Administrative Staff
Technical Specialist
Sales Representative
Customer Service Representative
Operations Manager
Project Manager
Research and Development Specialist
Finance Officer
Marketing Executive
Human Resources Officer
Legal Counsel
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