The Termination Letter For Dual Employment is a specialized document used when an employee's simultaneous employment with two employers needs to be terminated. This situation commonly arises in South Africa where professionals may hold multiple positions across different organizations or sectors. The document must comply with South African labor legislation, particularly the Labour Relations Act and Basic Conditions of Employment Act, ensuring fair termination procedures and appropriate notice periods. It addresses specific challenges of dual employment termination, including separate notice periods, distinct final payments, and individual handover requirements for each position. The letter serves as official documentation of the termination decision, protecting both employers and the employee by clearly outlining all termination terms, final obligations, and post-employment requirements for both positions.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, ID number, and address
3. Subject Line: Clear indication that this is a termination notice for dual employment positions
4. Opening Statement: Reference to both employment positions and their commencement dates
5. Reason for Termination: Clear explanation of why the dual employment arrangement is being terminated
6. Notice Period: Specification of the notice period as per South African labor law and existing employment contracts
7. Final Work Day: Clear statement of the last working day for each position
8. Handover Requirements: Details of any handover procedures or documentation required
9. Final Payment Terms: Information about final salary, leave pay, and other entitlements for both positions
10. Company Property: List of company property to be returned from both positions
11. Closing Statement: Professional conclusion with acknowledgment of service
12. Signature Block: Space for employer and employee signatures with dates
1. Restrictive Covenants: Include if there are post-employment restrictions from either position
2. Grievance Procedures: Include if there are specific procedures for challenging the termination
3. Benefits Continuation: Include if there are any benefits that continue post-termination
4. Exit Interview: Include if exit interviews are required for either position
5. Legal Rights Statement: Include if there are specific legal rights that need to be communicated
6. Reference Policy: Include if there are specific policies about future employment references
1. Schedule A - Employment Contract Details: Summary of both employment contracts being terminated
2. Schedule B - Final Payment Calculation: Detailed breakdown of final payments for both positions
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned for each position
4. Schedule D - Handover Documentation: Template or checklist for required handover documents
5. Appendix 1 - Acknowledgment Form: Form for employee to acknowledge receipt and understanding of termination
6. Appendix 2 - Benefits Summary: Summary of any benefits and their status post-termination
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