The Scholarship Confirmation Letter is a crucial document in South African higher education that formally establishes the relationship between a funding provider and a student recipient. It is typically issued after a successful scholarship application and selection process, serving as official confirmation of the award. The letter must comply with South African education and privacy laws, including the Higher Education Act, NSFAS Act, and POPIA. The document details the scholarship's financial terms, academic requirements, duration, and conditions for continuation. It provides essential information for both the institution's records and the student's financial planning, while also serving as a reference document for tax purposes and visa applications (for international students). The letter should be drafted carefully to ensure clarity of terms and protection of both parties' interests, with consideration for potential legal implications and institutional policies.
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1. Letterhead and Date: Institution's official letterhead and current date
2. Recipient Details: Student's full name, student number, and contact details
3. Subject Line: Clear indication that this is a scholarship confirmation letter
4. Congratulatory Opening: Formal congratulations and identification of the specific scholarship awarded
5. Award Details: Specific amount, duration, and scope of the scholarship
6. Terms and Conditions: Core conditions for maintaining the scholarship, including academic requirements
7. Payment Information: Details of how and when the scholarship will be disbursed
8. Acceptance Instructions: Steps the student needs to take to accept the scholarship
9. Contact Information: Details of the scholarship office or relevant contact person
10. Signature Block: Official signature, name, and title of the authorizing person
1. Additional Benefits: Used when the scholarship includes extra benefits like mentorship, internships, or equipment allowances
2. Research Requirements: Included for research-based scholarships with specific project or research obligations
3. Employment Obligations: Used when the scholarship includes post-graduation employment commitments
4. International Student Requirements: Included for international students with specific visa or study permit requirements
5. Tax Implications: Added when there are specific tax considerations that need to be communicated
6. Community Service Requirements: Included when the scholarship requires community service or volunteer work
1. Scholarship Terms and Conditions: Detailed document outlining all terms, conditions, and requirements of the scholarship
2. Acceptance Form: Form that must be completed and returned to formally accept the scholarship
3. Banking Details Form: Form for student to provide banking information for scholarship disbursement
4. Academic Progress Report Template: Template for required periodic academic progress reporting
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Bursary Administrator
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