The Stress Risk Assessment is a crucial document required under South African health and safety legislation to protect employees from psychological hazards in the workplace. It should be implemented when organizations need to systematically evaluate and manage workplace stress risks, particularly during organizational changes, after incident reports, or as part of regular health and safety reviews. The assessment aligns with the Occupational Health and Safety Act's requirements and includes detailed evaluation of stress factors, control measures, and monitoring procedures. This document becomes particularly important in light of increasing recognition of psychological safety as a workplace requirement and the employer's duty of care. It serves as both a compliance tool and a practical guide for maintaining a healthy work environment, requiring regular updates and stakeholder consultation.
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1. Document Control Information: Details of document version, date, approvers, and review schedule
2. Introduction: Purpose of the assessment, scope, and legal framework
3. Methodology: Description of the assessment approach, tools used, and data collection methods
4. Hazard Identification: Systematic identification of workplace stress hazards and risk factors
5. Risk Assessment Matrix: Evaluation of identified risks using a probability and severity matrix
6. Current Control Measures: Documentation of existing measures to manage workplace stress
7. Recommendations: Proposed additional control measures and improvements
8. Action Plan: Detailed implementation plan with responsibilities and timelines
9. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures
10. Roles and Responsibilities: Definition of key stakeholders and their responsibilities in managing stress risks
1. Industry-Specific Risk Factors: Additional section for industries with unique stress factors (e.g., emergency services, healthcare)
2. Remote Work Considerations: Section addressing specific stress risks related to remote or hybrid working arrangements
3. Critical Incident Procedures: For workplaces where traumatic incidents may occur, detailing specific response procedures
4. Special Risk Groups: Assessment considerations for vulnerable workers or those with specific needs
5. Cost-Benefit Analysis: Economic evaluation of proposed interventions, recommended for larger organizations
6. Training Requirements: Detailed training plans for stress management, recommended for organizations with significant training needs
1. Appendix A: Risk Assessment Tools: Detailed assessment templates and questionnaires
2. Appendix B: Stress Risk Factors Checklist: Comprehensive checklist of potential workplace stressors
3. Appendix C: Control Measure Examples: Library of example control measures and their application
4. Appendix D: Employee Survey Template: Template for gathering employee feedback on workplace stress
5. Appendix E: Incident Recording Forms: Templates for recording stress-related incidents and complaints
6. Appendix F: Review Schedule: Timeline and criteria for periodic reviews of the assessment
7. Appendix G: Reference Materials: Relevant legislation, guidelines, and supporting documents
8. Appendix H: Emergency Contacts: List of relevant support services and emergency contacts
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