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A Lease Renewal Cancellation Letter is a crucial document in Australian property law that serves to formally communicate a party's decision not to proceed with a lease renewal option. This document is used when either a tenant or landlord wishes to decline the automatic renewal or extension of an existing lease agreement. It must comply with Australian state and territory-specific legislation, including various Residential Tenancies Acts and Retail Leases Acts. The letter should be issued within the prescribed notice period specified in the original lease agreement or as required by relevant state legislation. It typically includes property details, lease references, explicit cancellation statements, and important dates. This document is particularly important for maintaining clear communication and legal compliance in both residential and commercial leasing contexts.

1. Sender's Details: Full name, address, and contact information of the party sending the cancellation notice

2. Date: Current date when the letter is being sent

3. Recipient's Details: Full name and address of the landlord/property manager/tenant receiving the notice

4. Property Details: Complete address and any relevant identifying details of the leased property

5. Lease Reference: Original lease agreement details including date of execution and any relevant reference numbers

6. Clear Statement of Intent: Explicit statement declaring the intention to cancel the lease renewal option

7. Notice Period Confirmation: Confirmation that the notice period meets legal requirements

8. Vacating Date: Clear statement of the intended final day of occupancy

9. Request for Acknowledgment: Request for written confirmation of receipt of the cancellation notice

10. Signature Block: Space for signature, printed name, and date of signing