A Business Receipt in Belgium is a mandatory document for commercial transactions, regulated by both Belgian national law and EU directives. It serves multiple purposes: providing proof of purchase for customers, enabling VAT reporting and reclaim, supporting accounting records, and ensuring compliance with tax authorities. The document must include specific elements required by Belgian law, such as the business's VAT number, detailed transaction information, and applicable tax rates. In certain sectors, such as hospitality and retail, additional requirements may apply, including the use of certified cash register systems. The receipt forms part of the official business records and must be retained for seven years according to Belgian accounting law. Electronic versions are acceptable if they meet specific technical and security requirements.
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1. Business Information: Legal business name, address, VAT number, and other required business identifiers
2. Receipt Number: Unique sequential identifier for the receipt
3. Date and Time: Date and time of the transaction
4. Transaction Details: Itemized list of goods/services with quantities and unit prices
5. Price Calculation: Subtotal, discounts, and total amount before tax
6. VAT Details: VAT rate(s) applied and VAT amount per rate category
7. Total Amount: Final amount including VAT in EUR
8. Payment Method: Form of payment used (cash, card, bank transfer, etc.)
1. Customer Information: Customer details - required for B2B transactions or when requested by customer
2. Order Reference: Reference to purchase order or contract - used when receipt relates to a specific order
3. Delivery Information: Shipping details if different from point of sale - used for delivered goods
4. Special VAT Remarks: Required when special VAT regimes apply (e.g., reverse charge, exemption)
5. Terms and Conditions: Brief reference to return policy or warranty - used for retail transactions
6. Employee Identifier: ID of employee who processed the transaction - used in larger businesses
1. Detailed Product Specifications: For complex products or services requiring additional description
2. Warranty Information: Details of product warranty when applicable
3. Return Policy: Detailed return policy when required by law or business practice
4. VAT Breakdown: Detailed breakdown of VAT calculations for multiple VAT rates or special schemes
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Hospitality
Professional Services
Manufacturing
Wholesale
E-commerce
Construction
Healthcare
Automotive
Real Estate
Food and Beverage
Technology Services
Consulting
Relevant Teams
Finance
Accounting
Operations
Sales
Administration
Compliance
Customer Service
Tax
Legal
Point of Sale
Retail Operations
Relevant Roles
Finance Manager
Accountant
Tax Specialist
Store Manager
Sales Representative
Business Owner
Financial Controller
Compliance Officer
Operations Manager
Retail Manager
Administrative Assistant
Bookkeeper
CFO
Point of Sale Operator
Customer Service Representative
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