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Business Receipt for Belgium

Business Receipt Template for Belgium

A Belgian business receipt is a formal document issued in compliance with Belgian VAT Code (BWTW/CTVA) and EU VAT Directive 2006/112/EC. It serves as official proof of a business transaction, containing mandatory elements such as the seller's identification, transaction details, VAT information, and payment data. The document must comply with Belgian fiscal requirements, including specific formatting and content requirements, and plays a crucial role in tax reporting, accounting, and business record-keeping. It needs to be issued in accordance with Belgian language laws and must be retained for the legally required period of 7 years.

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What is a Business Receipt?

A Business Receipt in Belgium is a mandatory document for commercial transactions, regulated by both Belgian national law and EU directives. It serves multiple purposes: providing proof of purchase for customers, enabling VAT reporting and reclaim, supporting accounting records, and ensuring compliance with tax authorities. The document must include specific elements required by Belgian law, such as the business's VAT number, detailed transaction information, and applicable tax rates. In certain sectors, such as hospitality and retail, additional requirements may apply, including the use of certified cash register systems. The receipt forms part of the official business records and must be retained for seven years according to Belgian accounting law. Electronic versions are acceptable if they meet specific technical and security requirements.

What sections should be included in a Business Receipt?

1. Business Information: Legal business name, address, VAT number, and other required business identifiers

2. Receipt Number: Unique sequential identifier for the receipt

3. Date and Time: Date and time of the transaction

4. Transaction Details: Itemized list of goods/services with quantities and unit prices

5. Price Calculation: Subtotal, discounts, and total amount before tax

6. VAT Details: VAT rate(s) applied and VAT amount per rate category

7. Total Amount: Final amount including VAT in EUR

8. Payment Method: Form of payment used (cash, card, bank transfer, etc.)

What sections are optional to include in a Business Receipt?

1. Customer Information: Customer details - required for B2B transactions or when requested by customer

2. Order Reference: Reference to purchase order or contract - used when receipt relates to a specific order

3. Delivery Information: Shipping details if different from point of sale - used for delivered goods

4. Special VAT Remarks: Required when special VAT regimes apply (e.g., reverse charge, exemption)

5. Terms and Conditions: Brief reference to return policy or warranty - used for retail transactions

6. Employee Identifier: ID of employee who processed the transaction - used in larger businesses

What schedules should be included in a Business Receipt?

1. Detailed Product Specifications: For complex products or services requiring additional description

2. Warranty Information: Details of product warranty when applicable

3. Return Policy: Detailed return policy when required by law or business practice

4. VAT Breakdown: Detailed breakdown of VAT calculations for multiple VAT rates or special schemes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses










Relevant Industries

Retail

Hospitality

Professional Services

Manufacturing

Wholesale

E-commerce

Construction

Healthcare

Automotive

Real Estate

Food and Beverage

Technology Services

Consulting

Relevant Teams

Finance

Accounting

Operations

Sales

Administration

Compliance

Customer Service

Tax

Legal

Point of Sale

Retail Operations

Relevant Roles

Finance Manager

Accountant

Tax Specialist

Store Manager

Sales Representative

Business Owner

Financial Controller

Compliance Officer

Operations Manager

Retail Manager

Administrative Assistant

Bookkeeper

CFO

Point of Sale Operator

Customer Service Representative

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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