The Invoice For Sole Trader is a fundamental business document used by independent professionals and sole traders operating in Belgium to request payment for goods or services provided. This document type must comply with strict Belgian regulations, including the VAT Code and the Code of Economic Law, which mandate specific content requirements such as VAT numbers, business registration details, and payment terms. The invoice serves multiple purposes: it acts as a legal payment request, provides tax documentation, and serves as an accounting record. It's essential for sole traders across various sectors to maintain proper invoicing practices, as these documents are crucial for tax reporting, financial tracking, and maintaining professional business relationships.
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1. Invoice Header: Contains invoice number, date of issue, and the word 'INVOICE' clearly displayed
2. Seller Details: Sole trader's full name, business name if applicable, full address, VAT number, enterprise number, and bank account details
3. Customer Details: Full name/company name, address, and VAT number (if applicable) of the customer
4. Service/Product Details: Detailed description of services/products provided, quantity, unit price, and total amount per item
5. Financial Summary: Subtotal, VAT calculation, and total amount due in EUR
6. Payment Terms: Due date and payment methods accepted
7. Legal Notices: Mandatory legal notices required under Belgian law including late payment terms
1. Purchase Order Reference: Include when the customer has provided a PO number or reference
2. Delivery Details: Required when physical goods are being invoiced, including delivery date and address
3. Discount Information: Include when any discounts or special pricing has been applied
4. Project Reference: Include when the invoice relates to a specific project or contract
5. VAT Reverse Charge: Include when applicable for cross-border transactions within the EU
6. Special Payment Instructions: Include when there are specific payment requirements or installment arrangements
1. Timesheet: Detailed breakdown of time spent on services (if billing is time-based)
2. Delivery Note: Copy of signed delivery confirmation for physical goods
3. Work Specification: Detailed breakdown of work completed, particularly for construction or consulting services
4. Materials List: Itemized list of materials used, particularly for manufacturing or construction work
Relevant legal definitions
Clauses
Relevant Industries
Consulting
Professional Services
Construction
Creative Industries
IT Services
Retail
Manufacturing
Healthcare
Education
Real Estate
Transportation
Agriculture
Hospitality
Maintenance Services
Financial Services
Relevant Teams
Finance
Accounting
Procurement
Administration
Legal
Operations
Accounts Payable
Treasury
Tax
Compliance
Relevant Roles
Sole Trader
Freelancer
Independent Contractor
Business Owner
Self-Employed Professional
Accountant
Bookkeeper
Financial Controller
Tax Advisor
Business Administrator
Accounts Payable Manager
Finance Manager
Procurement Officer
Office Manager
Business Consultant
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