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Employment Details Form for Belgium

Employment Details Form Template for Belgium

The Belgian Employment Details Form is a mandatory employment document that complies with Belgian labor law and EU Directive 2019/1152 on transparent and predictable working conditions. This comprehensive document outlines the essential aspects of the employment relationship, including detailed information about working conditions, remuneration, benefits, and other terms of employment. It serves as a crucial reference document that ensures transparency and legal compliance in Belgian employment relationships, taking into account specific requirements such as language laws, social security regulations, and regional variations within Belgium.

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What is a Employment Details Form?

The Employment Details Form is a fundamental document required under Belgian employment law and EU Directive 2019/1152, which must be provided to employees within the first week of employment. This document serves as a comprehensive record of the employment relationship, containing all essential information about working conditions, remuneration, and terms of employment. The form must comply with Belgian legal requirements, including specific language requirements in different regions (Flanders, Wallonia, and Brussels-Capital), and needs to address all mandatory elements prescribed by both Belgian and EU legislation. It forms part of the official employment documentation and should be regularly updated if there are any significant changes to the employment relationship.

What sections should be included in a Employment Details Form?

1. Employee and Employer Information: Complete identification details of both the employer and employee, including official names, addresses, and registration/identification numbers

2. Position Details: Job title, description of role, responsibilities, and reporting relationships

3. Employment Terms: Type of contract (indefinite, fixed-term, etc.), start date, and if applicable, end date

4. Work Location: Primary workplace address and any provisions for remote working or multiple locations

5. Working Time: Regular working hours, schedule, break times, and flexible working arrangements if applicable

6. Remuneration: Base salary, payment frequency, method of payment, and currency

7. Leave Entitlements: Annual leave, public holidays, and other leave entitlements

8. Notice Periods: Required notice periods for termination by either party

9. Social Security: Information about social security registration and contributions

10. Collective Agreements: Reference to applicable collective agreements or work regulations

11. Data Protection: Information about the processing of employee personal data in compliance with GDPR

What sections are optional to include in a Employment Details Form?

1. Additional Benefits: Details of any additional benefits such as meal vouchers, company car, phone, or insurance - include when these benefits are offered

2. Commission Structure: Details of any commission or bonus schemes - include for sales roles or performance-based compensation

3. International Work: Provisions for international work or travel - include when role involves cross-border activities

4. Training Requirements: Specific training or certification requirements - include for regulated professions or specialized roles

5. Non-Compete Clauses: Post-employment competition restrictions - include for senior positions or roles with access to sensitive information

6. Intellectual Property: IP rights and confidentiality provisions - include for creative, technical, or R&D roles

What schedules should be included in a Employment Details Form?

1. Schedule 1 - Detailed Job Description: Comprehensive description of job duties, responsibilities, and performance expectations

2. Schedule 2 - Benefits Package Details: Detailed breakdown of all benefits and their terms

3. Schedule 3 - Company Policies: Key company policies that form part of the employment relationship

4. Schedule 4 - Work Regulations: Copy or extract of applicable work regulations as required by Belgian law

5. Appendix A - Salary Calculation: Detailed breakdown of salary components and calculations

6. Appendix B - Remote Working Policy: Specific terms and conditions for remote working arrangements when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions






























Clauses






























Relevant Industries

Technology

Manufacturing

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Healthcare

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Relevant Teams

Human Resources

Finance

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Information Technology

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Customer Service

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Production

Quality Assurance

Business Development

Strategy

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Procurement

Relevant Roles

Chief Executive Officer

Department Director

Senior Manager

Project Manager

Software Developer

Financial Analyst

HR Specialist

Sales Representative

Administrative Assistant

Operations Manager

Research Scientist

Marketing Coordinator

Customer Service Representative

Technical Support Specialist

Product Manager

Business Analyst

Legal Counsel

Account Manager

Production Supervisor

Quality Control Inspector

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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