The Hire Letter is a fundamental employment document used in Belgium to formalize the employment relationship between an employer and a new employee. It must comply with the Belgian Employment Contracts Act of 3 July 1978 and related employment legislation, including regional language requirements and sector-specific collective bargaining agreements. This document is typically issued after successful employment negotiations and before the commencement of employment, serving as both a welcome letter and a legally binding contract. The hire letter must include specific mandatory information required by Belgian law, such as work conditions, remuneration, working hours, and notice periods. It forms the foundation of the employment relationship and is a key reference document throughout the duration of employment.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Company Information and Letter Head: Official company details including registered address, registration number, and VAT number
2. Employee Details: Full name and address of the employee
3. Position and Function: Job title, role description, and reporting relationship
4. Start Date and Duration: Commencement date and type of contract (indefinite or fixed-term)
5. Work Location: Primary workplace location and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and potential overtime requirements
7. Remuneration: Base salary, payment frequency, and method of payment
8. Benefits Package: Overview of standard benefits including healthcare, meal vouchers, etc.
9. Leave Entitlement: Annual leave, public holidays, and other leave provisions
10. Notice Period: Required notice periods for termination as per Belgian law
11. Governing Law: Reference to Belgian law and applicable collective bargaining agreements
1. Company Car: Details of company car provision, if applicable
2. Remote Work Provisions: Specific arrangements for remote working, if allowed
3. Commission Structure: For sales or performance-based roles with variable compensation
4. International Travel: When role requires regular international travel
5. Intellectual Property: For roles involving creative or technical work
6. Non-Compete Clause: For senior positions or roles with access to sensitive information
7. Language Requirements: When specific language skills are essential for the role
8. Probationary Period: If applicable under the specific contract type
1. Job Description: Detailed description of responsibilities and requirements
2. Benefits Details: Comprehensive overview of all benefits and conditions
3. Company Policies: Reference to key company policies and procedures
4. Bonus Scheme: Detailed explanation of any applicable bonus or incentive schemes
5. Work Regulations: Reference to or excerpt from company work regulations as required by Belgian law
Find the exact document you need
Application Letter For Volunteer Work In Ngo
A formal volunteer work application letter for NGOs in Belgium, complying with Belgian volunteer legislation and expressing interest in volunteer positions.
Download
Fuel Attendant Application Letter
A formal job application letter for fuel station attendant positions in Belgium, complying with Belgian employment law and safety regulations.
Download
Professional Business Letter
A formal business communication document compliant with Belgian legal requirements and regional language laws, used for official company correspondence.
Download
Transfer Letter To Employee From One Location To Another
A formal letter documenting an employee's transfer to a new location within Belgium, compliant with Belgian employment law.
Download
Application Letter For Seaman
A formal seaman's job application letter compliant with Belgian maritime employment laws and international maritime conventions.
Download
Application Letter For Cashier
A formal job application letter for cashier positions in Belgium, following Belgian employment law and business communication standards.
Download
Cash Advance Letter
A Belgian-law governed document establishing terms for short-term financing, detailing advance amount, repayment conditions, and applicable security arrangements.
Download
Leave Application Letter
A formal document used in Belgian workplaces to request and document time off from work, complying with Belgian labor law requirements and employment regulations.
Download
Cover Letter For Health Care Assistant
A professional cover letter for Healthcare Assistant positions in Belgium, aligned with Belgian healthcare employment standards and requirements.
Download
Solicitation Letter For Financial Support
A Belgian-compliant formal letter requesting financial support from potential donors, incorporating necessary legal, tax, and privacy requirements.
Download
Request Letter For Payment Release
A formal document under Belgian law requesting the release of owed payments, including payment details and verification of deliverables.
Download
Letter For Financial Support
A Belgian law-governed formal commitment document establishing financial support arrangements between parties, detailing support terms and conditions in compliance with Belgian regulations.
Download
Authorization Letter To Receive Money
A Belgian law-compliant document authorizing a designated party to receive money on behalf of the authorizer, including specific transaction details and validity period.
Download
Authorization Letter To Collect Cheque
A Belgian law-compliant formal document authorizing a designated person to collect a cheque on behalf of the rightful recipient.
Download
Authorization Letter To Claim Cheque
A Belgian law-compliant document authorizing a designated person to claim a cheque on behalf of the authorizer.
Download
Authorization Letter On My Behalf
A Belgian law-compliant legal document authorizing a designated representative to act on behalf of the grantor, specifying scope and duration of delegated powers.
Download
Simple Payment Request Letter
A formal payment request document compliant with Belgian law, used to formally request payment for goods or services rendered.
Download
Reference Letter For Visa Application
A formal support document for Belgian visa applications, compliant with Belgian immigration laws and EU regulations, providing character reference and purpose verification for visa applicants.
Download
Medical Application Letter
A formal medical position application document compliant with Belgian healthcare regulations and regional requirements, used for healthcare professional positions in Belgium.
Download
Maternity Leave Notice To Employer
A formal notice document used in Belgium to inform employers of an employee's pregnancy and intention to take maternity leave, complying with Belgian labor law requirements.
Download
Experience Certificate Request Letter
A formal request letter under Belgian law for obtaining an employment experience certificate from a previous employer.
Download
Cover Letter For Management Trainee
A formal application document used in the Belgian job market to introduce a candidate's qualifications and interest in a management trainee position, complying with Belgian employment law requirements.
Download
Cover Letter For Business Administration
A formal business administration cover letter compliant with Belgian employment and communication regulations, introducing a candidate's qualifications and professional interest.
Download
Banking Cover Letter
A formal banking communication document governed by Belgian law and EU regulations, used for official correspondence from banking institutions to various stakeholders.
Download
Application Letter For Bank Statement
A formal request to a Belgian bank for official bank statements, complying with Belgian banking regulations and EU data protection laws.
Download
Registration Letter For Company
A formal letter required under Belgian law to register a new company with the Crossroads Bank for Enterprises and relevant authorities.
Download
Procurement Letter
A formal procurement document under Belgian law that outlines essential terms for goods or services acquisition, including specifications, pricing, and delivery requirements.
Download
Payment Direction Letter
A Belgian law-governed formal instruction document used to redirect payments from an original recipient to a new beneficiary, including specific payment and banking details.
Download
Letter Of Financial Assistance For A Project
A Belgian law-governed formal letter establishing terms and conditions for project-specific financial assistance, including funding details and compliance requirements.
Download
Education Letter
A formal Belgian education document confirming educational arrangements and program details, governed by Belgian education law and community-specific regulations.
Download
Double Payment Refund Request Letter
A Belgian law-compliant formal letter requesting refund of a double payment, structured according to local financial and civil code requirements.
Download
Cover Letter For Document Submission
A formal cover letter governed by Belgian law that accompanies and introduces document submissions to authorities, institutions, or organizations within Belgium.
Download
Letter Request For Certificate Of Employment
A Belgian-compliant formal letter template for requesting an employment certificate from a current or former employer.
Download
Letter For Financial Support For An Event
A Belgian-law governed formal letter documenting commitment to provide financial support for an event, including terms, conditions, and payment details.
Download
Authorization Letter To Act On Behalf
A Belgian law-compliant document authorizing an agent to act on behalf of a principal, specifying the scope and conditions of the granted authority.
Download
Application Letter For Volunteer Work In Hospital
A formal application letter for hospital volunteer work in Belgium, complying with Belgian volunteer and healthcare regulations.
Download
Caregiver Application Letter
A Belgian-compliant application letter for caregiving positions, outlining qualifications and experience while meeting local healthcare sector requirements.
Download
Bank Account Opening Letter For Employee
A Belgian-compliant employer letter requesting bank account opening for an employee, used for establishing salary payment arrangements.
Download
Transfer Letter To Another Branch
A Belgian law-compliant letter documenting an employee's internal transfer between company branches, outlining transfer terms and conditions.
Download
Referral Letter For Employee
A Belgian-law compliant formal reference letter providing professional feedback about an employee's work history and capabilities.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)