The Notice of Termination Letter is a crucial document in Belgian employment law, used when an employer wishes to formally end an employment relationship. It must be drafted in accordance with strict Belgian legal requirements, including specific notice period calculations based on the employee's years of service and position. The document serves as official written confirmation of employment termination and typically includes details about notice periods or severance pay, final working day, and other termination-related information. It's essential for the letter to comply with various Belgian regulations, including the Employment Contracts Act of 1978 and the Unified Employment Status Act of 2014, while also considering any applicable collective bargaining agreements. Special attention must be paid to protected employee categories and specific motivation requirements under CBA No. 109.
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1. Header Information: Company letterhead, date, and full contact details of both employer and employee
2. Formal Notice Declaration: Clear statement declaring the termination of employment contract
3. Employment Details: Employee's position, start date, and current employment terms
4. Notice Period Information: Specific details about the notice period duration and/or severance payment
5. Last Working Day: Clear statement of the employee's final working day
6. Return of Company Property: List of company items to be returned before departure
7. Final Payment Details: Information about final salary, unused vacation days, and other due payments
8. Signature Block: Space for authorized signatory's details and signature
1. Reason for Termination: Required under CBA No. 109 for employees with 6+ months service, explaining concrete reasons for dismissal
2. Garden Leave Provisions: Include if the employee is to be placed on garden leave during notice period
3. Non-Compete Reminder: Include if employment contract contained non-compete clauses
4. Outplacement Services: Required for employees entitled to outplacement support under Belgian law
5. Performance History Reference: Include for performance-based terminations with supporting documentation
6. Redundancy Information: Include for terminations due to organizational restructuring
7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment
1. Notice Period Calculation: Detailed calculation of notice period based on seniority and applicable law
2. Final Settlement Statement: Detailed breakdown of final payment including all entitlements
3. Company Property List: Itemized list of company property to be returned
4. Benefits Termination Schedule: Timeline and details of benefit terminations
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