The Condo Management Contract serves as the primary legal instrument for establishing a professional property management relationship in Hong Kong's residential property sector. This document is essential when appointing a licensed property management company to oversee the operation, maintenance, and administration of residential condominiums or multi-unit buildings. It ensures compliance with Hong Kong's Building Management Ordinance (Cap. 344) and Property Management Services Ordinance (Cap. 626), while detailing crucial aspects such as service scope, fee structures, performance standards, and dispute resolution mechanisms. The contract is particularly important for newly established developments, changes in management companies, or when updating existing management arrangements to comply with current regulations. A well-structured Condo Management Contract protects both the property owners' interests and ensures clear accountability for the management company's responsibilities.
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1. Parties: Identification of the property owner/owners' corporation and the management company, including their respective registration details and addresses
2. Background: Context of the agreement, including property details and the intention to appoint a professional management company
3. Definitions: Definitions of key terms used throughout the agreement, including 'Common Areas', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the manager, duration of the contract, and renewal terms
5. Scope of Services: Detailed description of core management services to be provided
6. Manager's Obligations: Comprehensive list of the manager's duties, responsibilities, and service standards
7. Owner's Obligations: Responsibilities and obligations of the property owner/owners' corporation
8. Management Fees and Payments: Fee structure, payment terms, and mechanisms for fee adjustments
9. Insurance and Liability: Insurance requirements and allocation of liability between parties
10. Termination: Grounds for termination, notice requirements, and consequences of termination
11. Handover Provisions: Requirements for the handover of documents, accounts, and property upon contract termination
12. Governing Law and Dispute Resolution: Specification of Hong Kong law as governing law and dispute resolution mechanisms
1. Special Facilities Management: Additional provisions for managing special facilities like swimming pools, gymnasiums, or clubhouses
2. Capital Works Management: Provisions for managing major renovation or improvement projects
3. Subsidiary Management Companies: Provisions for cases where sub-managers are appointed for specific functions
4. Emergency Response Procedures: Specific procedures for handling emergency situations
5. Environmental Management: Special provisions for green building initiatives or environmental compliance
6. Staff Housing Provisions: Terms regarding on-site staff accommodation if applicable
7. Multiple Owners' Provisions: Additional terms for managing relationships with multiple owners or owners' committees
1. Schedule 1 - Property Details: Detailed description of the property, including common areas and facilities
2. Schedule 2 - Scope of Services: Detailed breakdown of all management services to be provided
3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees, charges, and payment terms
4. Schedule 4 - Performance Standards: Specific service standards and key performance indicators
5. Schedule 5 - Staff Requirements: Minimum staffing requirements and qualifications
6. Schedule 6 - Insurance Requirements: Detailed insurance requirements and coverage levels
7. Appendix A - Building Rules and Regulations: House rules and regulations for the property
8. Appendix B - Emergency Procedures: Detailed emergency response procedures and contact information
9. Appendix C - Maintenance Schedule: Schedule of routine maintenance and inspections
10. Appendix D - Handover Checklist: List of items and documents required for property handover
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