The Property Management Contract is a critical document used in Canadian real estate operations when a property owner wishes to delegate the management and operation of their real estate assets to a professional property management company. This agreement is essential for both residential and commercial properties and must comply with provincial property laws, which can vary by jurisdiction within Canada. The contract typically covers comprehensive service provisions including property maintenance, tenant management, financial operations, and regulatory compliance. It's particularly important for property owners who require professional management services, whether for single properties or large portfolios, and includes specific provisions for financial reporting, maintenance standards, and emergency procedures. The document must align with provincial real estate regulations, privacy laws (PIPEDA), and relevant health and safety standards while clearly defining the scope of authority granted to the property manager.
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1. Parties: Identification of the property owner and the property management company, including full legal names and addresses
2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement
3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty
4. Appointment and Term: Formal appointment of property manager, duration of agreement, and renewal terms
5. Property Manager's Services and Responsibilities: Comprehensive list of core services and duties to be performed by the property manager
6. Owner's Responsibilities: Obligations of the property owner, including funding, insurance, and cooperation requirements
7. Financial Management: Handling of rents, expenses, accounts, and financial reporting requirements
8. Compensation and Fees: Management fees, additional service fees, payment terms, and expense reimbursement
9. Insurance and Liability: Required insurance coverage, indemnification provisions, and limitation of liability
10. Termination: Grounds for termination, notice requirements, and post-termination obligations
11. General Provisions: Standard legal clauses including governing law, notices, assignment, and amendments
1. Emergency Services: Details of after-hours and emergency response procedures, used for properties requiring 24/7 coverage
2. Construction Management: Provisions for overseeing major renovations or construction projects, included when property requires significant improvements
3. Environmental Compliance: Specific environmental management requirements, important for properties with environmental sensitivities
4. Staff Management: Terms regarding on-site staff employment and management, needed for larger properties requiring dedicated staff
5. Marketing Services: Provisions for marketing and leasing services, included when property manager handles tenant acquisition
6. Property Development: Terms for managing property development projects, included for properties under development
7. Conflict Resolution: Detailed dispute resolution procedures, recommended for high-value or complex management arrangements
1. Schedule A - Property Details: Detailed description of the managed property, including address, facilities, and specific features
2. Schedule B - Service Specifications: Detailed breakdown of services, including frequency of maintenance tasks and quality standards
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and commission structures
4. Schedule D - Maintenance and Repair Authorization Limits: Spending authority limits and approval requirements for various types of expenses
5. Schedule E - Reports and Documentation: List of required reports, their frequency, and format
6. Schedule F - Key Performance Indicators: Metrics for evaluating property manager's performance
7. Schedule G - Emergency Procedures: Detailed emergency response protocols and contact information
8. Appendix 1 - Property Manager's Licenses and Certifications: Copies of relevant licenses and professional certifications
9. Appendix 2 - Insurance Certificates: Copies of required insurance policies and coverage details
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Commercial Real Estate
Residential Real Estate
Retail Property
Industrial Property
Mixed-Use Development
Hospitality
Senior Living
Student Housing
Office Space Management
Shopping Center Management
Facility Management
Asset Management
Relevant Teams
Legal
Real Estate
Property Management
Operations
Facilities
Asset Management
Compliance
Finance
Risk Management
Maintenance
Leasing
Administration
Investment
Relevant Roles
Property Manager
Real Estate Manager
Facility Manager
Asset Manager
Building Operations Manager
Real Estate Director
Property Management Coordinator
Leasing Manager
Maintenance Supervisor
Property Administrator
Real Estate Investment Manager
Operations Director
Building Services Manager
Property Portfolio Manager
Legal Counsel
Compliance Officer
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