The Job Approval Letter is a crucial document in the Swiss employment process, serving as the initial formal written confirmation of employment terms between an employer and a prospective employee. It is typically issued after successful completion of employment negotiations and before the commencement of employment. Under Swiss law, particularly the Swiss Code of Obligations (CO) Article 330b, employers are required to provide written information about key employment terms, making this document essential for compliance. The letter should be drafted carefully to include all mandatory elements while maintaining clarity and professionalism. It often precedes or accompanies more detailed employment contracts and is particularly important in cases involving international hires or specialized positions where terms need to be clearly documented. The document needs to reflect both company-specific requirements and Swiss legal standards, making it a key tool in the hiring process.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter
2. Employee Details: Full name and address of the employee
3. Job Offer Statement: Clear statement confirming the job offer and expressing pleasure in welcoming the employee
4. Position and Reporting Line: Job title, department, and immediate supervisor
5. Start Date: Confirmed employment start date and any probationary period
6. Compensation: Base salary, payment frequency, and currency
7. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements
8. Benefits Overview: Brief summary of main benefits including insurance, pension, and vacation entitlement
9. Acceptance Instructions: Instructions for accepting the offer and deadline for response
10. Signature Block: Space for employer signature and employee countersignature
1. Relocation Package: Include when offering relocation assistance or if the employee is moving from abroad
2. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements if applicable
3. Work Permit Conditions: Include for foreign nationals, stating that the offer is conditional upon obtaining necessary permits
4. Confidentiality Statement: Brief confidentiality provisions if not covered in separate agreements
5. Special Terms: Any special arrangements or conditions specific to the employee
6. Pre-employment Conditions: Any conditions that must be met before employment starts (background checks, medical examinations, etc.)
1. Benefits Summary: Detailed overview of all benefits and insurance coverage
2. Bonus Scheme Details: If applicable, detailed explanation of variable compensation calculations and terms
3. Company Policies Reference: List of key company policies that form part of the employment relationship
4. Job Description: Detailed description of roles and responsibilities
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