The Job Approval Letter is a crucial document in Nigerian employment practice, typically issued after successful completion of the recruitment process and before the commencement of employment. It serves as the initial formal documentation of the employment relationship, outlining key terms and conditions in compliance with Nigerian labour laws. This document is essential for both employers and employees as it provides clear written evidence of the employment offer and its acceptance. The letter should incorporate relevant provisions from the Nigerian Labour Act and other applicable employment legislation, ensuring all mandatory employment terms are addressed. While less detailed than a full employment contract, the Job Approval Letter must still include all essential employment terms and conditions, making it a legally significant document in establishing the employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Job Offer Confirmation: Clear statement confirming the job offer and position title
3. Position Details: Job title, department, reporting relationship, and work location
4. Start Date: Confirmed employment commencement date
5. Compensation: Base salary, payment frequency, and currency
6. Working Hours: Standard working hours, days, and any shift patterns if applicable
7. Probation Period: Duration of probation period and assessment criteria
8. Basic Benefits: Overview of standard benefits package including leave entitlements
9. Acceptance Instructions: How to indicate acceptance of the offer and deadline for response
10. Closing: Signature block, congratulatory note, and contact for queries
1. Performance Bonus Structure: Include for roles with bonus schemes or commission structures
2. Relocation Terms: Include if the role requires relocation or provides relocation assistance
3. Special Conditions: Any role-specific conditions or requirements (e.g., security clearance, professional certifications)
4. Confidentiality Statement: Include for roles dealing with sensitive information or senior positions
5. Non-Compete Clause: Include for senior roles or positions with access to proprietary information
6. International Assignment Terms: Include for expatriate positions or roles involving international travel
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive list of all applicable benefits and entitlements
3. Company Policies: Key company policies that are particularly relevant to the role
4. Required Documentation Checklist: List of documents needed for onboarding and employment verification
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