The Overtime Authorization Form is a crucial document used in Swiss workplace environments to manage and document overtime work in compliance with Swiss Federal Labor Law (Arbeitsgesetz) and related ordinances. This form is required when employees need to work beyond their standard contractual hours, typically when business needs necessitate additional working time. The document ensures proper authorization, recording, and compensation of overtime hours, while maintaining compliance with legal maximum working hour limitations. It includes specific provisions for Swiss overtime regulations, including the distinction between overtime (��berstunden) and excess work (��berzeit), and appropriate compensation methods. The form serves as both a pre-approval mechanism and a record-keeping tool, essential for audit purposes and employee time management.
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1. Employee Information: Essential details including employee name, ID number, department, and position
2. Overtime Request Details: Specific information about the requested overtime including date(s), number of hours, and time period
3. Justification: Explanation of why overtime work is necessary, including business reasons or project requirements
4. Current Working Hours Status: Overview of employee's current regular hours and accumulated overtime/time off balance
5. Compensation Method: Specification of how overtime will be compensated (payment or time off in lieu)
6. Authorization Signatures: Space for required signatures from employee, immediate supervisor, and HR representative where required
1. Project Code: Include when overtime needs to be allocated to specific projects or cost centers
2. Health and Safety Declaration: Required for high-risk work environments or when overtime might impact safety-critical operations
3. Alternative Work Schedule Options: Include when flexible working arrangements could be considered instead of overtime
4. Impact Assessment: Add when overtime may affect other team members or departments
5. Budget Confirmation: Include when overtime has significant financial implications or requires special budgetary approval
1. Overtime Calculation Sheet: Detailed breakdown of overtime hours calculation and applicable rates
2. Department Overtime Policy: Reference to specific departmental guidelines or restrictions on overtime
3. Employee's Current Time Records: Summary of recent working hours and overtime history for context
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