The CCTV Privacy Notice is a mandatory document required under German data protection law and GDPR for any organization operating video surveillance systems in Germany. It must be prominently displayed wherever CCTV cameras are in operation and serves to fulfill transparency obligations under Article 13 of GDPR and Section 4 of the BDSG. The notice informs individuals about the processing of their personal data through video surveillance, including the purpose of surveillance, legal basis, retention periods, and their rights as data subjects. This document is particularly crucial in Germany, where data protection regulations are strictly enforced and specific requirements exist for video surveillance in public spaces and workplaces. The notice must be available in German and should be easily accessible to all individuals who might be captured by the CCTV system.
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1. Identity and Contact Details: Information about the data controller, including company name, address, and contact details of the Data Protection Officer
2. Purpose and Legal Basis: Explanation of why CCTV surveillance is being conducted and the legal grounds under GDPR Article 6
3. Legitimate Interests: Where legitimate interests is the legal basis, detailed explanation of the legitimate interests pursued
4. Areas Under Surveillance: Clear description of where cameras are located and their field of view
5. Data Retention: How long footage is kept and when it will be deleted
6. Data Subject Rights: Explanation of individual rights under GDPR including access, erasure, and objection
7. Security Measures: Overview of measures taken to protect the footage
8. Recipients of Data: Who has access to the footage and circumstances under which it might be shared
1. International Transfers: Required if footage might be transferred outside the EU/EEA
2. Automated Decision Making: Required if the CCTV system includes automated decision making or facial recognition
3. Employee Specific Information: Required if the CCTV system monitors employees in the workplace
4. Special Category Data Processing: Required if the system might capture special category data like biometric data
5. Joint Controller Information: Required if there are multiple controllers of the CCTV system
1. Camera Locations Map: Detailed floor plan or map showing exact location and coverage of all cameras
2. Technical Specifications: Technical details about the CCTV system including type of cameras, recording capabilities
3. Security Procedures: Detailed procedures for accessing, handling, and protecting CCTV footage
4. Subject Access Request Form: Template form for individuals to request access to their footage
5. Incident Report Template: Form for documenting access to or sharing of CCTV footage
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