The Commercial Lease Termination Letter is a crucial document used in German business practice when a commercial tenant or landlord wishes to end a lease agreement. It must comply with the German Civil Code (BGB) and commercial property regulations, requiring specific notice periods and formal requirements. This document is typically used when either party wishes to terminate the lease at its natural end date, or in cases of early termination where permitted by the lease agreement or law. The letter must include precise details about the property, parties involved, termination date, and handover arrangements. It serves as official documentation of the intention to terminate and initiates the process of lease conclusion, making it a legally significant document in German commercial property relations.
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1. Sender Details: Full legal name and address of the terminating party
2. Recipient Details: Full legal name and address of the other party
3. Date: Date of the termination letter
4. Lease Reference: Details of the existing lease agreement including date and property address
5. Formal Notice of Termination: Clear statement of intention to terminate the lease
6. Termination Date: Specific date when the lease will end
7. Property Handover: Proposed date and process for returning the property
8. Security Deposit: Reference to the return of the security deposit
9. Closing: Formal closing including signature block
1. Reason for Termination: Include when terminating early or when required by the lease agreement
2. Outstanding Payments: Include if there are any rent arrears or other payments to be settled
3. Renovation Requirements: Include if specific restoration or renovation work is required before handover
4. Forwarding Address: Include if the terminating party needs to provide a new address for future correspondence
5. Early Termination Fee: Include if applicable when terminating before the regular end date
1. Property Inventory: List of fixtures, fittings, and equipment to be checked during handover
2. Condition Report: Current condition of the property and any existing damage
3. Outstanding Payments Schedule: Detailed list of any pending payments or settlements
4. Handover Protocol Template: Form to be completed during the final property inspection and key handover
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