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The Commercial Lease Termination Letter is a crucial document used in the Philippine business environment when either a landlord or tenant needs to formally end a commercial lease agreement. This document must strictly comply with the Civil Code of the Philippines and local commercial property regulations. It is typically used when a business is relocating, downsizing, or closing operations, or when a landlord requires the property for other purposes. The letter should include specific details about the property, reference the original lease agreement, state the intended termination date, outline the handover process, and address financial settlements. Proper execution of this document is essential for protecting both parties' legal rights and ensuring a smooth transition of the commercial property.

1. Header Information: Complete contact information of sender and recipient, date, and subject line clearly stating 'Notice of Commercial Lease Termination'

2. Lease Identification: Specific details of the lease agreement including property address, original lease date, and any relevant lease reference numbers

3. Notice of Termination: Clear statement of intent to terminate the lease, citing the specific termination date and referencing relevant lease agreement clauses that permit termination

4. Reason for Termination: Brief explanation of the grounds for termination, if applicable or required by the original lease agreement

5. Vacating Requirements: Specific details about the condition in which the property must be returned, including removal of tenant improvements and restoration obligations

6. Final Settlement Details: Information regarding final rent payment, security deposit return, and settlement of any outstanding utilities or charges

7. Handover Procedure: Specific instructions for key return, property inspection, and formal handover process

8. Closing and Signature: Professional closing, space for signature, name and title of the authorized signatory