The Counter Offer Rejection Letter is a crucial document in German business negotiations, used when an party needs to formally decline modifications proposed to their original offer. This document becomes necessary when the recipient of an original offer responds with different terms or conditions (counter offer), and the original offeror wishes to reject these modifications. Under German law, particularly the BGB, a counter offer effectively rejects the original offer and constitutes a new offer, requiring formal handling. The letter serves multiple purposes: it maintains clear communication, provides legal certainty, documents the negotiation process, and can help preserve business relationships through professional rejection. It should be carefully drafted to comply with German commercial law requirements while clearly communicating the rejection and any relevant follow-up positions.
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1. Letterhead and Date: Company letterhead, current date, and reference numbers if applicable
2. Recipient Details: Full name, title, company name, and address of the counter-offering party
3. Reference Line: Clear reference to the original offer and counter offer, including relevant dates and reference numbers
4. Acknowledgment: Formal acknowledgment of receiving the counter offer
5. Rejection Statement: Clear and unambiguous statement of rejection of the counter offer
6. Original Offer Status: Statement regarding the status of the original offer (whether it remains open or is withdrawn)
7. Closing: Professional closing statement, signature block with full name and title of the sender
1. Reasoning: Explanation of why the counter offer is being rejected - included when maintaining business relationships is important or when transparency is valuable
2. Alternative Proposal: Any new terms or conditions you might want to propose - used when you want to continue negotiations
3. Future Business: Statement about openness to future business opportunities - included when you want to maintain a positive business relationship
4. Time Sensitivity: Any time limits or deadlines regarding the original offer - included when time is a critical factor
5. Legal Reservations: Any legal reservations or without prejudice statements - included when there might be legal implications
1. Original Offer Reference: Copy of the original offer - attached when necessary for clarity and record-keeping
2. Counter Offer Reference: Copy of the received counter offer - attached for record-keeping purposes
3. Communication History: Timeline or summary of relevant communications - attached in complex cases or when documentation is important
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