The Email About Not Getting The Job is a crucial business communication document used in the German employment context when informing candidates about unsuccessful job applications. It must be drafted in compliance with German labor laws, particularly the AGG (General Equal Treatment Act) and data protection regulations. This document serves multiple purposes: it provides clear communication about the hiring decision, maintains professional relationships, protects the organization from potential legal challenges, and ensures proper handling of candidate data under GDPR requirements. The email should be used promptly after a hiring decision is made and must include specific elements such as appreciation for the candidate's interest, a clear but tactful communication of the decision, and appropriate information about data handling practices.
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1. Subject Line: Clear and professional subject line indicating the position applied for
2. Greeting: Professional, personalized salutation using the candidate's name
3. Appreciation: Thank the candidate for their time and interest in the position
4. Decision Communication: Clear but tactful communication of the negative decision
5. Basic Reasoning: Brief, general explanation without specific details to avoid legal issues
6. Professional Closing: Courteous closing with sender's name and company details
1. Future Opportunities: Include when the candidate was strong but not selected for this specific role, encouraging them to apply for future positions
2. Constructive Feedback: Brief constructive feedback when specifically requested by the candidate and when there are clear, non-discriminatory points to share
3. Application Materials Handling: Information about how their application materials will be handled/deleted, required when storing data for future consideration
4. Alternative Position Suggestion: Suggestion of other open positions when there's a good potential fit for another role
5. Interview Feedback Request: Request for candidate feedback about the interview process, used when company policy includes this practice
1. Privacy Notice: Details about data retention and processing practices, attached when required by company policy or when keeping candidate information for future opportunities
2. Candidate Feedback Form: Standardized form for candidates to provide feedback about the recruitment process, attached when company policy includes this practice
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