The Job Rejection After Interview letter is a crucial document in the German hiring process that serves to formally conclude an unsuccessful application procedure following one or more interviews. It must be drafted in accordance with German labor laws, particularly the AGG (General Equal Treatment Act) and GDPR requirements, while maintaining professional courtesy. This document is typically used when an organization has completed its interview process and selected another candidate, or decided not to fill the position. The letter should be sent promptly after the decision is made and must avoid any discriminatory language while providing clear closure to the application process. It may also include information about data retention policies and the possibility of future opportunities, depending on the organization's practices and interest in the candidate.
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1. Date and Address Block: Current date and complete contact information of both the company and the candidate
2. Subject Line: Clear reference to the position and interview date
3. Greeting: Professional salutation using the candidate's name
4. Appreciation: Thank the candidate for their time and interest in the position
5. Decision Communication: Clear but polite communication of the rejection decision
6. Professional Closing: Formal closing with well-wishes and signature block
1. Future Opportunities: Section indicating interest in keeping the candidate's application for future positions - use when the candidate showed promise but wasn't the best fit for this specific role
2. Specific Feedback: Brief, constructive feedback about the interview - include only if specifically requested by the candidate and if company policy allows
3. Data Protection Notice: Information about handling of candidate's personal data - include if not previously communicated in the application process
4. Return of Documents: Information about returning physical application documents - include if physical documents were submitted
1. Application Documents Return Form: Form for requesting return of physical application documents - attach only if physical documents were submitted
2. Data Retention Consent Form: Form for obtaining consent to keep candidate's data for future opportunities - attach only if planning to retain information
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