The Incident Response Form serves as a critical documentation tool for organizations operating under German jurisdiction to report and track security incidents in accordance with legal requirements. This standardized form ensures compliance with multiple regulatory frameworks, including the EU GDPR, German Federal Data Protection Act (BDSG), and IT Security Act 2.0. The form is designed to capture essential information about security incidents, from initial detection through response actions, while meeting strict documentation requirements for various types of incidents. It is particularly important for organizations subject to German regulatory oversight, as it incorporates specific reporting requirements mandated by the Federal Office for Information Security (BSI) and other regulatory bodies. The Incident Response Form should be used immediately upon detection of any security incident to ensure timely notification and proper documentation of all relevant details.
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1. Incident Reporter Details: Information about the person reporting the incident, including name, position, contact details, and department
2. Incident Detection Information: Date, time, and method of incident detection, including who discovered it and how it was initially identified
3. Incident Classification: Severity level, type of incident (e.g., data breach, system outage, malware), and initial impact assessment
4. Affected Systems/Data: Details of affected systems, applications, or data, including whether personal data is involved (GDPR relevance)
5. Incident Description: Detailed description of the incident, including known cause, scope, and current status
6. Initial Response Actions: Actions already taken to contain or respond to the incident, including timestamp of each action
7. Notifications Made: List of internal and external stakeholders already notified, including timestamps
8. Business Impact: Assessment of actual and potential impact on business operations, customers, and data subjects
1. GDPR Breach Assessment: Additional section required when personal data is involved, including risk assessment for data subjects and 72-hour notification requirement tracking
2. Critical Infrastructure Impact: Required for organizations falling under IT-Sicherheitsgesetz 2.0, detailing impact on critical infrastructure services
3. Financial Sector Details: Additional section for financial institutions subject to KWG requirements
4. Third-Party Involvement: Section for incidents involving third-party vendors or service providers
5. Insurance Notification Details: Section for capturing information required for cyber insurance claims
1. Incident Response Checklist: Step-by-step checklist for ensuring all required response actions are completed
2. Evidence Collection Log: Detailed log of all evidence collected related to the incident
3. Communication Log: Record of all internal and external communications regarding the incident
4. Technical Details Appendix: Detailed technical information about the incident, including logs, affected IP addresses, and system details
5. Regulatory Notification Requirements: Matrix of notification requirements based on incident type and affected data/systems
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