The Client Privacy Notice is a fundamental document required by UK data protection legislation, specifically designed to comply with transparency obligations under the UK GDPR and Data Protection Act 2018. This document must be provided to clients when collecting their personal data and should be easily accessible throughout the business relationship. It contains detailed information about data processing activities, legal bases for processing, data sharing practices, and individuals' rights. The notice should be written in clear, plain language and must be tailored to the specific context of the organization's data processing activities while adhering to English and Welsh legal requirements.
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1. Introduction: Identifies the data controller and provides overview of the notice
2. Types of Personal Data We Collect: Comprehensive list of personal data categories collected
3. How We Collect Your Personal Data: Sources and methods of data collection
4. How We Use Your Personal Data: Purposes and legal bases for processing
5. Data Sharing and Disclosure: Information about third parties who receive the data
6. Data Security: Measures taken to protect personal data
7. Your Rights: Explanation of data subject rights under GDPR
8. Contact Information: How to contact the organization and DPO if applicable
1. International Transfers: Required if personal data is transferred outside the UK
2. Children's Privacy: Specific provisions for processing children's data when services may be used by children under 13
3. Automated Decision Making: Information about automated processing and profiling when such processing occurs
4. Cookie Policy: Detailed information about website cookies when operating a website using cookies
1. Cookie List: Detailed list of cookies used by the website and their purposes
2. Data Retention Schedule: Specific retention periods for different categories of personal data
3. Subprocessor List: List of third-party data processors and their roles
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