A Disciplinary Letter is a crucial document in the formal employee disciplinary process under English and Welsh law. It should be issued following a proper investigation and disciplinary hearing, documenting specific incidents of misconduct or performance issues, the evidence considered, and the resulting disciplinary action. The letter must comply with the ACAS Code of Practice and relevant employment legislation, providing clear information about the issue, consequences, required improvements, and appeal rights. This document serves both as a formal record and a legal safeguard for employers while ensuring fair treatment of employees.
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1. Letter Header: Company details, date, employee details, marking as 'Private and Confidential'
2. Issue Description: Clear statement of the misconduct or performance issue
3. Evidence Reference: Specific incidents, dates, and evidence supporting the disciplinary action
4. Action Taken: Clear statement of the disciplinary action being taken
5. Next Steps: What the employee needs to do to improve/comply
6. Right to Appeal: Information about appeal process and timeframes
1. Previous Warnings: Reference to previous warnings if applicable
2. Support Offered: Details of any additional support or training available
3. Union Representative: Reference to right to union representation if applicable
1. Evidence Documents: Copies of relevant evidence or investigation findings
2. Company Policies: Relevant excerpts from company policies being enforced
3. Appeal Procedure: Detailed explanation of appeal process
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