An Explanation Letter to Employee is a crucial document used in various employment situations where formal written communication is necessary or legally required. Typically used for explaining disciplinary outcomes, changes in employment terms, investigation results, or responses to grievances, this document ensures clear communication and legal compliance. Under English and Welsh law, such letters must be carefully drafted to meet employment law requirements and often form part of the official employment record. The letter should be clear, factual, and comprehensive, providing the employee with all necessary information while maintaining professional tone and legal compliance.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, recipient details, reference number
2. Subject Line: Clear indication of the letter's purpose
3. Context: Background information explaining why the letter is being sent
4. Main Message: Clear explanation of the specific situation or decision
5. Next Steps: What actions are required or will follow
6. Closing: Signature, contact details, position of sender
1. Timeline of Events: Used when explaining disciplinary matters or investigation outcomes
2. Legal Rights Reference: Include when explaining statutory rights or obligations
3. Appeal Process: Required for disciplinary or grievance outcomes
4. Support Resources: When offering additional help or referring to employee assistance programs
1. Referenced Documents: Copies of relevant policies, procedures, or previous correspondence
2. Evidence Documentation: Supporting evidence for decisions or explanations, if applicable
3. Forms: Any forms that need to be completed in response
Authors
Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Find the exact document you need
Job Recommendation Letter
A formal template for writing professional job recommendations in England and Wales, compliant with UK employment and data protection laws.
find out more
Job Letter
A standardized employment offer letter template compliant with English and Welsh employment law.
find out more
Salary Increase Letter To Employee
A formal letter under English and Welsh law confirming an employee's salary increase and related employment term changes.
find out more
Work Letter From Employer
An England & Wales legal document outlining employment terms and conditions between employer and employee.
find out more
Unpaid Salary Complaint Letter
An England & Wales legal document addressing unpaid salary disputes between employees and employers.
find out more
Summary Dismissal Letter
An England & Wales legal document confirming immediate employment termination due to serious misconduct.
find out more
Simple Job Request Letter
A formal inquiry letter in England & Wales for potential employment opportunities, detailing qualifications and professional background.
find out more
Request Letter For Transfer Of Job Location
An England & Wales employment document requesting a job location change within the same organization.
find out more
Salary Letter From Employer
An England & Wales document confirming employment salary details for official and financial purposes.
find out more
Request Letter For Bank Account Opening For Employee
An England & Wales document authorizing bank account opening for employees, confirming employment and salary details.
find out more
Request For Reference Letter From Employer
An England & Wales document requesting an employer's reference for job applications, ensuring compliance with data protection laws.
find out more
Recommendation Letter For Visa Application From Employer
An England & Wales legal document verifying employment for visa applications, detailing role, salary, and future prospects.
find out more
Recommendation Letter For Regular Employment
An England & Wales legal document endorsing an employee's professional history for new employment opportunities.
find out more
Recommendation Letter For Employee From Manager
A formal letter from a manager in England & Wales endorsing an employee's professional qualifications and character.
find out more
Reference Letter From Employer To University
A formal letter from an employer in England & Wales verifying an applicant's professional experience for university admissions.
find out more
Proof Of Residency Letter From Employer
An England & Wales document verifying an employee's residential address for administrative purposes.
find out more
Police Verification Letter For Job
An England & Wales legal document verifying a candidate's background for employment involving sensitive or regulated activities.
find out more
Maternity Leave Notice To Employer
An England & Wales legal document notifying employers of maternity leave plans and statutory rights compliance.
find out more
Letter From Employer Confirming Employment
An England & Wales document verifying an individual's employment status for official and personal purposes.
find out more
Letter Of Employment For Mortgage
A document verifying employment details for mortgage applications in England & Wales.
find out more
Leave Of Absence Letter To Employer
An England & Wales employment document requesting extended leave for personal, medical, or professional reasons.
find out more
Job Verification Letter
An England & Wales document verifying employment details for legal, financial, or immigration purposes.
find out more
Job Description Letter From Employer
An England & Wales document outlining job duties, expectations, and conditions for employment compliance and protection.
find out more
General Cover Letter For Job Application
An England & Wales legal document outlining terms for short-term corporate financing before long-term funding is secured.
find out more
Formal Letter To Boss
An England & Wales legal document detailing vehicle financing terms and consumer protections for purchase agreements.
find out more
Employment Letter For Visa
An England & Wales legal document outlining terms and conditions for lending arrangements between lenders and borrowers.
find out more
Employment Letter For Tourist Visa
An England & Wales legal document outlining financial obligations and arrangements between two parties.
find out more
Employment Job Application Letter
An England & Wales contract detailing financed sales terms, ensuring compliance with the Consumer Credit Act 1974.
find out more
Employment Income Verification Letter
An England & Wales legal document detailing loan terms, security, and compliance for commercial lending transactions.
find out more
Employment History Letter
An England & Wales agreement detailing investor-company relations, investment terms, and shareholder rights in equity transactions.
find out more
Employment Certificate For Visa
An England & Wales agreement outlining terms for leasing and purchasing equipment with flexible financing options.
find out more
Employee Letter Of Employment
An England & Wales legal document outlining terms and obligations for personal loan agreements between parties.
find out more
Dismissal Letter For Poor Performance
An England & Wales legal document outlining vehicle financing terms, protecting lender and borrower interests.
find out more
Cover Letter For Clerical Position
An England & Wales legal document outlining private vehicle loan terms between individuals, ensuring compliance and protection.
find out more
Contract Staff Employment Letter
A legal document in England & Wales outlining vehicle purchase financing terms and obligations under regulatory compliance.
find out more
Company Employment Letter
An England & Wales legal document detailing family car loan terms, ensuring clarity and protection for both parties.
find out more
Character Reference Letter For Job
An England & Wales legal document outlining terms for business-to-business commercial loan transactions.
find out more
Authorisation Letter For Employment Verification
An England & Wales document outlining preliminary terms for a commercial loan between lender and borrower.
find out more
2 Weeks Notice Letter For Work
An England & Wales legal document outlining terms for commercial lending and protecting lender-borrower interests.
find out more
Letter Of Appreciation For Good Work
A formal document under English and Welsh law used to recognize and commend exceptional work performance or achievements.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)