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Extension Letter for the United Kingdom

Extension Letter Template for England and Wales

An Extension Letter is a formal document used under English and Welsh law to extend the duration of an existing contract or agreement. It serves as a legally binding amendment to the original agreement, specifically modifying the termination date while typically maintaining all other terms and conditions unchanged. The document must comply with English contract law principles and requires proper execution by all parties to be effective.

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What is a Extension Letter?

An Extension Letter is commonly used when parties wish to continue their contractual relationship beyond the original termination date. This document type is particularly relevant in England and Wales, where it serves as a simpler alternative to drafting a completely new agreement. The Extension Letter typically references the original agreement, specifies the new termination date, and confirms whether any other terms are being modified. It must be properly executed by authorized representatives of all parties and should clearly state any consideration being provided for the extension.

What sections should be included in a Extension Letter?

1. Date: Current date of the extension letter

2. Addressee Details: Full name and address of recipient

3. Original Agreement Reference: Details of the agreement being extended including date and parties

4. Extension Period: Clear statement of new termination date or extension duration

5. Confirmation of Other Terms: Statement that all other terms remain unchanged

6. Signature Blocks: Space for both parties to sign and date

What sections are optional to include in a Extension Letter?

1. Modified Terms: Section detailing any terms that are being changed besides duration

2. Consideration Statement: Statement of consideration for the extension, if new consideration is being provided

3. Conditions Precedent: Any conditions that must be met before extension takes effect

What schedules should be included in a Extension Letter?

1. Original Agreement: Copy of the original agreement being extended

2. Schedule of Modified Terms: Detailed list of any terms being modified as part of the extension

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Law of Property Act 1925: Primary legislation governing property and land matters in England and Wales. Essential for any extension letter relating to property or land transactions.

Law of Property (Miscellaneous Provisions) Act 1989: Sets out formal requirements for contracts, particularly Section 1. Crucial for ensuring the extension letter meets necessary legal formalities.

Contracts (Rights of Third Parties) Act 1999: Governs how third parties may enforce terms of a contract. Important if the extension affects rights of parties not directly involved in the original agreement.

Consumer Rights Act 2015: Provides protection for consumers in contracts with traders. Relevant if one party is acting as a consumer rather than in a business capacity.

Common Law - Consideration Principles: Legal principles regarding the need for consideration in contract modifications, including the doctrine of promissory estoppel.

Common Law - Offer and Acceptance: Fundamental principles ensuring clear communication and certainty of terms in the extension agreement.

Limitation Act 1980: Sets statutory time limits for various types of legal actions. Must ensure extension doesn't conflict with these limitation periods.

Companies Act 2006: Governs company law including proper execution of documents. Relevant if any party to the extension is a company.

Unfair Contract Terms Act 1977: Regulates unfair terms in contracts. Essential for ensuring any new or modified terms in the extension are fair and reasonable.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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