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Relocation Letter From Employer for the United Kingdom

Relocation Letter From Employer Template for England and Wales

A formal written communication from an employer to an employee detailing the terms and conditions of a workplace relocation. Under English and Welsh law, this document outlines the new location, effective date, any changes to employment terms, and details of the relocation package including financial support and practical assistance. It serves as an amendment to the existing employment contract and requires careful consideration of employment law requirements.

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What is a Relocation Letter From Employer?

A Relocation Letter From Employer is used when a company needs to formally communicate the terms of an employee's workplace relocation. This document is crucial under English and Welsh law as it forms part of the employment contract modification process. It typically includes specific details about the new workplace location, timing of the move, any changes to employment terms, and comprehensive information about relocation assistance and support. The letter should comply with UK employment legislation and often forms part of a larger relocation package documentation.

What sections should be included in a Relocation Letter From Employer?

1. Employee Details: Name, current position, and current work location of the employee

2. New Location Details: Address and description of new workplace, including effective date of relocation

3. Current Terms Confirmation: Confirmation that other employment terms and conditions remain unchanged

4. Relocation Package: Details of financial support, assistance and benefits provided for the relocation

5. Timeline and Notice: Key dates, timeline for the move, and notice period requirements

What sections are optional to include in a Relocation Letter From Employer?

1. Temporary Accommodation: Details of any temporary housing arrangements and duration (used when relocation distance requires interim accommodation)

2. Travel Support: Specific travel arrangements and support details (relevant for international or long-distance relocations)

3. Family Support Package: Details of support for family members, including schooling assistance if applicable

4. Tax Implications: Overview of tax treatment of relocation benefits and any tax assistance provided

What schedules should be included in a Relocation Letter From Employer?

1. Relocation Expenses Policy: Detailed breakdown of covered expenses and claim procedures

2. New Location Information Pack: Information about the new location, facilities, and local area

3. Benefits Schedule: Detailed list of relocation benefits, monetary values, and support offered

4. Required Documentation: List of documents needed for the relocation process and expense claims

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Employment Rights Act 1996: Key legislation covering protection of existing employment terms and conditions, requirements for contract changes, consultation requirements, and rights regarding redundancy if employee refuses relocation

Equality Act 2010: Ensures relocation decisions don't discriminate based on protected characteristics, requires consideration of reasonable adjustments for disabled employees, and demands impact assessment on different groups

Working Time Regulations 1998: Governs changes to working hours due to new location and impact on rest periods and travel time

National Minimum Wage Act 1998: Ensures relocation costs and arrangements don't bring pay below minimum wage and requires consideration of additional travel costs

Data Protection Act 2018 and UK GDPR: Regulates handling of personal information during relocation and storage/processing of new address details

Contract Law Principles: Covers variation of existing contract terms, notice periods, and mutual agreement requirements

Tax Legislation: Includes HMRC rules on relocation expenses and benefits, and tax implications of relocation packages

Housing Act: Relevant when employer is providing accommodation as part of relocation

Immigration Law: Covers considerations for moving between countries within UK and right to work requirements

Common Law Principles: Encompasses duty of mutual trust and confidence, reasonableness of relocation request, consultation requirements, and notice periods

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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