Staff Declaration Form - England and Wales

Staff Declaration Form Template for England and Wales

A Staff Declaration Form is a legally binding document used in England and Wales that captures essential information from employees or candidates, including personal details, right to work status, health declarations, and various statutory confirmations. The document ensures compliance with UK employment law, data protection regulations, and industry-specific requirements while providing a record of the employee's declarations regarding their eligibility and suitability for employment.

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What is a Staff Declaration Form?

The Staff Declaration Form serves as a crucial document in the employment process across England and Wales, collecting vital information required for legal compliance and employment records. It is typically used during the onboarding process or when significant changes occur in an employee's circumstances. The form includes sections covering personal information, right to work status, health declarations, and various statutory requirements, ensuring compliance with UK employment law, data protection regulations, and industry-specific requirements.

What sections should be included in a Staff Declaration Form?

1. Personal Information: Basic details including name, address, contact information, and emergency contacts

2. Right to Work Declaration: Confirmation of eligibility to work in the UK including relevant visa information and documentation

3. Data Protection Statement: How personal data will be processed and stored, including consent for data processing

4. Declaration of Truth: Statement confirming all information provided is accurate and complete

What sections are optional to include in a Staff Declaration Form?

1. Criminal Record Declaration: Required for roles involving vulnerable persons or regulated industries - includes details of any unspent convictions

2. Health Declaration: Required for roles with specific physical requirements or health and safety concerns - includes relevant medical conditions

3. Professional Qualifications: Required for roles requiring specific certifications or qualifications - includes verification of professional credentials

4. Conflict of Interest: Required for senior positions or regulated industries - includes declaration of any potential conflicts

What schedules should be included in a Staff Declaration Form?

1. Document Checklist: List of required supporting documents including ID, qualifications, and right to work documentation

2. Privacy Notice: Detailed information about data processing, retention periods, and data subject rights

3. Role-Specific Requirements: Additional declarations specific to certain roles or departments, including regulatory requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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Download a Standard Staff Declaration Form

Review your own Staff Declaration Form

What is a Staff Declaration Form?

What sections should be included in a Staff Declaration Form?

What sections are optional to include in a Staff Declaration Form?

What schedules should be included in a Staff Declaration Form?

Authors

Alex Denne

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