An Authorization To Release document is a critical instrument in Hong Kong's business and legal landscape, used when one party needs to formally authorize the disclosure of confidential or protected information to another party. This document type is essential for compliance with Hong Kong's Personal Data (Privacy) Ordinance and related regulations, particularly in sectors handling sensitive personal, financial, or medical information. The authorization typically specifies the scope of information to be released, the duration of the authorization, the intended use of the information, and any restrictions on further disclosure. It's commonly used in healthcare settings, financial transactions, employment matters, and other situations where formal permission for information release is required. The document must be carefully drafted to ensure it meets Hong Kong's legal requirements while providing clear and unambiguous authorization.
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1. Authorizing Party Details: Full name, identification details, and contact information of the person giving authorization
2. Recipient Details: Full name and details of the person/entity authorized to receive the information
3. Information Description: Specific and detailed description of the information authorized for release
4. Purpose Statement: Clear statement of the purpose for which the information may be used
5. Duration of Authorization: Specific period for which the authorization remains valid
6. Privacy Statement: Statement acknowledging compliance with Personal Data (Privacy) Ordinance
7. Execution Block: Signature blocks for authorizing party and witness
1. Third Party Authorization: Additional section when information is to be released to multiple parties or through intermediaries
2. Revocation Terms: Include when the authorization needs to be revocable before its expiration
3. Confidentiality Requirements: Additional privacy and confidentiality obligations for sensitive information
4. Electronic Execution Clause: Include when document may be executed electronically
5. Professional Certification: When authorization requires verification by professional (doctor, lawyer, etc.)
1. Schedule 1 - Detailed Information List: Itemized list of specific documents or information authorized for release
2. Schedule 2 - Authorized Recipients: List of all authorized recipients when multiple parties are involved
3. Appendix A - Supporting Documents: Copies of identification documents or other supporting materials
4. Appendix B - Special Instructions: Any specific handling or delivery instructions for the authorized information
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Insurance
Education
Legal Services
Real Estate
Human Resources
Banking
Professional Services
Government Services
Relevant Teams
Legal
Compliance
Human Resources
Privacy
Records Management
Risk Management
Data Protection
Administrative Services
Corporate Governance
Information Security
Relevant Roles
Legal Counsel
Compliance Officer
HR Manager
Privacy Officer
Medical Records Administrator
Financial Advisor
Insurance Agent
Property Manager
School Administrator
Corporate Secretary
Risk Manager
Data Protection Officer
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