The Employee Quit Form is a crucial document used in Hong Kong employment relationships when an employee decides to voluntarily terminate their employment. This form, designed in accordance with the Hong Kong Employment Ordinance and related legislation, serves multiple purposes: it officially documents the employee's intention to resign, records the agreed last working day, outlines the notice period being served, and details the final payment arrangements. The document is essential for proper record-keeping, ensuring compliance with local employment laws, and facilitating a smooth transition process. It includes sections for both employer and employee signatures, creating a binding record of the resignation terms and helping prevent future disputes regarding the termination of employment.
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1. Employee Information: Basic details including employee name, ID number, position, department, and employee number
2. Resignation Details: Last working day, notice period being served, reason for resignation (if willing to share)
3. Final Payment Information: List of outstanding payments including salary, annual leave, commission if applicable
4. Company Property Return: Checklist of company items to be returned (ID card, keys, equipment, etc.)
5. Handover Requirements: Brief description of work handover responsibilities and deadline
6. Acknowledgment: Employee and employer acknowledgment of the resignation terms and final settlement agreement
1. Exit Interview Preference: Optional section for indicating whether the employee wishes to participate in an exit interview
2. Restrictive Covenants Reminder: Include when employee is bound by non-compete or confidentiality agreements
3. Outstanding Claims Declaration: Section for declaring any pending workplace injury or compensation claims
4. Reference Request: Optional section for requesting employment references
5. Forwarding Address: Section for providing future contact details for tax forms and other correspondence
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and other entitlements
2. Schedule B - Company Property Checklist: Detailed list of company property to be returned with condition assessment
3. Schedule C - Document Handover Checklist: List of documents and files to be handed over to supervisor or replacement
4. Appendix 1 - Privacy Notice: Information about how the employee's data will be handled after departure
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