The End of Contract Letter is a essential document in Hong Kong's employment landscape, typically used when a fixed-term employment contract reaches its natural conclusion or when both parties have agreed to end the employment relationship. It must comply with Hong Kong's Employment Ordinance and related employment legislation, ensuring proper documentation of the employment termination process. The letter serves multiple purposes: it confirms the final working day, outlines all final payment calculations including salary and unused leave, addresses MPF (Mandatory Provident Fund) arrangements, lists company property to be returned, and reminds employees of any ongoing obligations such as confidentiality. This document is crucial for both legal compliance and maintaining clear records of the employment conclusion.
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1. Date and Address Block: Employee's name, address, and date of the letter
2. Subject Line: Clear indication that this is an End of Contract Letter
3. Contract Details Reference: Reference to the original employment contract, position, and employment period
4. Confirmation of End Date: Clear statement of when the employment relationship will end
5. Final Payment Details: Overview of final salary, unused annual leave payment, and other entitlements
6. Company Property Return: List of company items to be returned before the last day
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Closing and Signatures: Formal closing, signature blocks for both parties
1. MPF Settlement Details: Details about the handling of MPF contributions and account, used when employee has MPF entitlements
2. Outstanding Claims Settlement: Information about pending expense claims or reimbursements, included if there are outstanding claims
3. Reference Letter Offer: Mention of providing a reference letter if agreed upon
4. Non-compete Reminder: Reminder of post-employment restrictions, included if the original contract contained non-compete clauses
5. Exit Interview: Information about exit interview arrangements, if company policy requires one
6. Benefits Continuation: Information about any benefits that continue post-employment, if applicable
1. Final Payment Calculation Schedule: Detailed breakdown of all final payments including salary, leave, bonuses, and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Clearance Form: Checklist for various departments to sign off on employee clearance
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