The End Of Contract Notice To Employee is a crucial document used in Hong Kong employment relationships when a fixed-term contract is approaching its natural conclusion and will not be renewed. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation. This document serves multiple purposes: it provides formal written confirmation of the contract's end date, outlines final payment arrangements, addresses MPF and benefits considerations, and specifies any required handover procedures. The notice should be issued with appropriate timing to comply with contractual and statutory notice requirements. It helps ensure a smooth transition while protecting both employer and employee interests by clearly documenting the employment relationship's conclusion and associated obligations.
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1. Letter Header: Company letterhead, date, and reference number
2. Employee Details: Full name and address of the employee
3. Contract Reference: Reference to the original employment contract and its term
4. Termination Notice: Clear statement confirming the contract's end date and that it will not be renewed
5. Final Working Day: Specification of the last working day
6. Final Payment Details: Information about final salary, payment date, and method of payment
7. Leave Balance: Statement regarding any unused annual leave and arrangement for payment/taking of such leave
8. MPF Arrangements: Information about the handling of MPF benefits
9. Company Property: Request for return of company property and documents
10. Signature Block: Space for authorized signatory's name, title, and signature
1. Handover Requirements: Used when the employee needs to handle specific handover procedures before departure
2. Post-Employment Restrictions: Include when reminding the employee about existing non-compete or confidentiality obligations
3. Reference Provision: Include when the company agrees to provide employment references
4. Exit Interview: Used when scheduling an exit interview is required
5. Outstanding Loans: Include if there are any outstanding loans or advances to be settled
6. Benefits Continuation: Used when certain benefits continue for a period after termination
7. Acknowledgment Section: Include when receipt confirmation from employee is required
1. Schedule A: Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements
2. Schedule B: Company Property List: Itemized list of company property to be returned
3. Schedule C: Handover Checklist: Detailed list of tasks and documents to be handed over before departure
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