The Intention To Leave Form is a standardized document used across Hong Kong businesses to formalize an employee's resignation process. This document is required when an employee decides to terminate their employment relationship and needs to provide formal notice as per their employment contract and Hong Kong's Employment Ordinance requirements. The form serves multiple purposes: it officially documents the employee's intention to leave, confirms the notice period and last working day, initiates the offboarding process, and helps ensure compliance with local employment laws. It typically includes sections for personal information, resignation details, handover arrangements, and company property return procedures. The document is crucial for maintaining proper employment records and facilitating a smooth transition process.
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1. Employee Information: Essential personal details including full name, employee ID, department, and position
2. Notice Details: Last working day, notice period being served, and date of submission of the form
3. Reason for Leaving: Brief section for stating the primary reason for resignation (optional for employee to complete)
4. Handover Arrangements: Basic information about ongoing projects and handover responsibilities
5. Declaration: Employee's confirmation of voluntary resignation and understanding of the process
1. Exit Interview Preference: Optional section for indicating whether the employee wishes to participate in an exit interview
2. Forwarding Address: Section for providing future contact details, used when final documentation needs to be sent after departure
3. Company Property Return Checklist: List of company assets to be returned, relevant for employees with assigned company property
4. Restricted Activities Agreement: Reference to non-compete or confidentiality obligations, included for senior positions or roles with access to sensitive information
1. Company Property Checklist: Detailed list of company property to be returned before last working day
2. Final Payment Calculation Sheet: Breakdown of final payment including unused leave, pro-rated bonus if applicable, and other entitlements
3. Handover Document Template: Standard template for documenting current projects and responsibilities for smooth transition
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